Executive Assistant

MAP SSG; Village of Roslyn (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

MAP SSG is seeking an experienced Executive Assistant to support the Founder in New York. You will manage calendars, coordinate travel, prepare materials, and streamline communications to enable strategic focus on growth and product development.

The ideal candidate is highly organized, discreet, and proactive, able to handle multiple priorities in a fast-paced startup environment. Familiarity with Shopify, project management tools, and productivity software is a plus.

Qualifications

• 3+ years of experience supporting a senior executive, founder, entrepreneur, or C-level executive.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage the Founder's calendar, appointments, meetings, and travel arrangements.
• Coordinate meetings, agendas, materials, and follow-up items.
• Screen and prioritize emails, calls, and correspondence.
• Assist with project management and ensure timely completion of key initiatives.
• Prepare reports, presentations, meeting notes, and business correspondence.
• Liaise between the Founder and internal teams, vendors, partners, and customers.

Skills

Executive support

Calendar management

Communication

Time management

Microsoft Office

Google Workspace

Discretion

Tools

Shopify

PM software

Job description

This trusted role will manage both business and personal priorities, ensuring the Founder can focus on strategic growth, product development, and key business initiatives. The ideal candidate is exceptionally detail-oriented, thrives in a fast-paced entrepreneurial environment, and anticipates needs before they arise.

Key Responsibilities

Executive Support

• Manage the Founder's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, materials, and follow-up action items.
• Screen and prioritize emails, calls, and correspondence.
• Assist with project management and ensure timely completion of key initiatives.
• Prepare reports, presentations, meeting notes, and business correspondence.
• Serve as a liaison between the Founder and internal teams, vendors, partners, and customers.

Business Operations Support

• Track ongoing projects and ensure deadlines are met across departments.
• Coordinate special projects related to design, sales, operations, marketing, and e-commerce.
• Assist with vendor communications and relationship management.
• Support trade shows, market appointments, photo shoots, and company events.
• Help organize and maintain company documents, contracts, and records.

Personal Assistance

• Manage personal appointments, reservations, and scheduling.
• Coordinate personal travel arrangements and itineraries.
• Assist with personal errands, gifting, and household vendor coordination as needed.
• Handle confidential information with the highest level of discretion and professionalism.
• Provide day-to-day administrative support to streamline the Founder's personal and professional responsibilities.

Administrative Duties

• Maintain organized filing systems and records.
• Track expenses and assist with expense reporting and reimbursements.
• Order office supplies and coordinate office-related needs.
• Assist with onboarding and administrative tasks for new employees when necessary.

Qualifications

• 3+ years of experience supporting a senior executive, founder, entrepreneur, or C-level executive.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities simultaneously and adapt to changing needs.
• Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
• Highly trustworthy with excellent judgment and discretion.
• Strong problem-solving skills and a proactive mindset.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience in fashion, apparel, retail, or e-commerce industries.
• Familiarity with Shopify, project management software, and productivity tools.
• Experience supporting a founder or small business owner.
• Willingness to occasionally assist outside traditional business hours when necessary.

Success in This Role

The successful candidate will become a trusted partner to the Founder, helping maximize productivity, improve organization, and ensure seamless management of both business and personal responsibilities. This role is critical to supporting the continued growth and success