Family & Executive Assistant

EMERGING BLUE; Santa Monica (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation

Entrepreneurial environment

Global luxury brand exposure

Job summary

EMERGING BLUE is seeking an exceptional Family & Executive Assistant to support a private household and the founder of a luxury fine jewelry brand. The role combines personal calendar management, travel planning, and trusted vendor coordination with light business logistics to keep daily life running smoothly.

Ideal candidates are highly organized, discreet, tech‑savvy, and proactive, with 5+ years supporting high‑level executives or families.

Qualifications

• 5+ years supporting high‑level executives, founders, or private families.
• Extremely organized with exceptional attention to detail.
• Outstanding written and verbal communication skills.

Responsibilities

• Manage complex personal calendars and appointments
• Coordinate domestic and international travel, including flights, hotels, transportation, dining reservations, and itineraries
• Oversee household operations and vendors (housekeepers, contractors, landscapers, maintenance, etc.)
• Coordinate repairs, deliveries, and home projects
• Manage gifting for birthdays, holidays, anniversaries, and special occasions
• Assist with event planning, entertaining, and family gatherings
• Run occasional personal errands and source specialty items
• Help coordinate pet appointments and care as needed
• Track important dates, renewals, memberships, and household expenses
• Organize closets, inventories, and household systems when needed
• Manage executive calendar and scheduling
• Coordinate meetings and travel related to the jewelry business
• Prepare itineraries, meeting materials, and follow‑up items
• Assist with email organization and administrative tasks
• Track projects and ensure deadlines are met
• Help coordinate photoshoots, events, launches, and special projects
• Conduct research and source vendors, products, and services
• Assist with light operations and administrative support for the business
• Communicate professionally with clients, vendors, and partners when needed Ideal Candidate

Skills

Calendar management

Travel coordination

Household operations

Event planning

Vendor management

Communication

Discretion

Tools

Google Workspace

Apple devices

Project management tools

Job description

We are seeking an exceptional, highly organized, discreet, and proactive Family & Executive Assistant to support our household and busy entrepreneurial lifestyle. This is a dynamic role for someone who thrives on creating order, anticipating needs before they arise, and making life run seamlessly.

The ideal candidate is polished, resourceful, detail-obsessed, emotionally intelligent, and genuinely enjoys helping others. No task is too big or too small—from coordinating luxury travel and managing household projects to assisting with business logistics and special events. This position primarily supports our family while also providing executive assistance to the founder of a luxury fine jewelry company.

Personal & Family Support

• Manage complex personal calendars and appointments
• Coordinate domestic and international travel, including flights, hotels, transportation, dining reservations, and itineraries
• Oversee household operations and vendors (housekeepers, contractors, landscapers, maintenance, etc.)
• Coordinate repairs, deliveries, and home projects
• Manage gifting for birthdays, holidays, anniversaries, and special occasions
• Assist with event planning, entertaining, and family gatherings
• Run occasional personal errands and source specialty items
• Help coordinate pet appointments and care as needed
• Track important dates, renewals, memberships, and household expenses
• Organize closets, inventories, and household systems when needed

Executive & Business Support

• Manage executive calendar and scheduling
• Coordinate meetings and travel related to the jewelry business
• Prepare itineraries, meeting materials, and follow‑up items
• Assist with email organization and administrative tasks
• Track projects and ensure deadlines are met
• Help coordinate photoshoots, events, launches, and special projects
• Conduct research and source vendors, products, and services
• Assist with light operations and administrative support for the business
• Communicate professionally with clients, vendors, and partners when needed Ideal Candidate

Ideal Candidate

• 5+ years supporting high‑level executives, founders, or private families
• Extremely organized with exceptional attention to detail
• Outstanding written and verbal communication skills
• Highly trustworthy with complete discretion and confidentiality
• Calm under pressure and able to juggle multiple priorities
• Anticipates needs rather than waiting for direction
• Positive, solutions‑oriented mindset
• Comfortable in luxury environments and high standards of service
• Tech‑savvy and proficient with Google Workspace, Apple products, and project management tools
• Flexible schedule with occasional availability outside traditional business hours when needed

You Are…

• One step ahead at all times
• Naturally organized and energized by creating order
• Resourceful—you find solutions independently
• Professional, polished, and warm
• Someone who takes ownership rather than waiting to be asked
• Excited by variety—every day is different

Compensation & Benefits Competitive compensation based on experience, plus the opportunity to work closely with an entrepreneurial family building a globally recognized luxury brand in a fast-paced, inspiring environment.