Executive Assistant

Platinum Maintenance Se; New York (NY); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Competitive salary

Job summary

Platinum Maintenance Se is seeking an Executive & Personal Assistant to support the CEO in New York City, NY. This in-person, full-time role requires exceptional organizational skills, discretion, and the ability to manage competing priorities across multiple ventures.

The ideal candidate will handle complex calendars, travel arrangements, and both personal and business scheduling with professionalism, adaptability, and proactive problem-solving.

Qualifications

• Minimum 3-5 years of experience supporting a senior executive, business owner, or C-suite leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and anticipate needs before they arise.
• Strong problem-solving skills and attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Flexible schedule and willingness to assist outside of traditional business hours when necessary.

Responsibilities

• Manage the CEO's complex calendar, appointments, and travel arrangements.
• Coordinate personal and business schedules, meetings, and events.
• Screen and prioritize emails, phone calls, and correspondence.
• Assist with personal errands, reservations, and special projects.
• Prepare reports, presentations, and meeting materials as needed.
• Coordinate transportation, dining, entertainment, and travel logistics.
• Handle confidential and sensitive information with the utmost discretion.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Support family-related scheduling and personal commitments when required.
• Provide administrative support for various business ventures and executive initiatives.

Job description

Job Description

Executive & Personal Assistant to CEO
Location: New York City, NY (In-Person)
Employment Type: Full-Time

About the Role

We are seeking a highly organized, proactive, and professional Executive & Personal Assistant to support the CEO of a growing group of companies headquartered in New York City. This is a fast-paced role requiring exceptional attention to detail, sound judgment, discretion, and the ability to manage competing priorities with professionalism and efficiency.

The ideal candidate is resourceful, adaptable, and thrives in an environment where no two days are the same.

Responsibilities

• Manage the CEO's complex calendar, appointments, and travel arrangements.
• Coordinate personal and business schedules, meetings, and events.
• Screen and prioritize emails, phone calls, and correspondence.
• Assist with personal errands, reservations, and special projects.
• Prepare reports, presentations, and meeting materials as needed.
• Coordinate transportation, dining, entertainment, and travel logistics.
• Handle confidential and sensitive information with the utmost discretion.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Support family-related scheduling and personal commitments when required.
• Provide administrative support for various business ventures and executive initiatives.

Qualifications

• Minimum 3-5 years of experience supporting a senior executive, business owner, or C-suite leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and anticipate needs before they arise.
• Strong problem-solving skills and attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Flexible schedule and willingness to assist outside of traditional business hours when necessary.

Preferred Qualifications

• Experience supporting a CEO, entrepreneur, or owner of multiple businesses.
• Experience coordinating both personal and business affairs.
• Familiarity with New York City and surrounding areas.
• Bachelor's degree preferred but not required.

Compensation & Benefits

• Competitive salary based on experience.
• Health benefits.
• Paid time off.
• Opportunity to work closely with an accomplished CEO and gain exposure to multiple industries and business operations.

Salary Range: $85,000 - $125,000 annually, depending on experience