Executive Assistant

Clarity Recruiting; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Clarity Recruiting's client in New York is seeking a temp-to-perm Executive Assistant/Office Manager to support an executive and oversee general office operations.

This hands-on role requires meticulous calendar and travel management across time zones, expense reporting, meeting logistics, and a professional, discreet demeanor.

Candidates should have 3+ years in EA/administrative roles, excellent communication, and fluency in English and Spanish to coordinate with internal and external partners.

Qualifications

• 3+ years of experience in an Executive Assistant, Administrative Assistant, Office Administrator, or similar role.
• Excellent organizational and time-management skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Professional, polished, and personable demeanor.
• Highly proactive with the ability to anticipate needs and work independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to coordinate calendars, travel, meetings, and administrative tasks efficiently.
• Fluency in both English and Spanish is a must.

Responsibilities

• Manage and maintain a busy executive calendar across multiple time zones.
• Coordinate domestic and international travel, including itineraries.
• Prepare and submit expense reports and track receipts.
• Assist with meeting preparation, agendas, materials, conference rooms, and logistics.
• Coordinate internal and external meetings and ensure arrangements are in place.
• Handle confidential and sensitive information with discretion.
• Provide general administrative support and proactively anticipate needs.
• Support day-to-day administrative operations of the NY office.
• Manage office supplies, equipment, deliveries, mail, and general office needs.
• Coordinate with building management, vendors, and service providers.

Skills

Executive support

Calendar management

Travel coordination

Communication

Proactivity

Tools

Microsoft Office

Google Workspace

Job description

Our client is looking for a temp to perm Executive Assistant/Office Manager:

This is a temp-to-perm opportunity for someone who enjoys being hands-on, thrives in a fast-paced environment, and can seamlessly balance executive support with general office administration. The ideal candidate is detail-oriented, resourceful, professional, and comfortable anticipating needs and taking ownership of tasks from start to finish.

Executive Support

• Manage and maintain a busy executive calendar, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare and submit expense reports and track receipts and reimbursements.
• Assist with meeting preparation, including agendas, materials, conference rooms, and logistics.
• Coordinate internal and external meetings and ensure all necessary arrangements are in place.
• Handle confidential and sensitive information with discretion.
• Provide general administrative support and proactively anticipate the executive's needs.

Office Administration

• Support the day-to-day administrative operations of the New York office.
• Manage office supplies, equipment, deliveries, mail, and general office needs.
• Coordinate with building management, vendors, and service providers as needed.
• Help maintain an organized, professional, and welcoming office environment.
• Assist with office events, team meetings, and other administrative projects.

Qualifications

• 3+ years of experience in an Executive Assistant, Administrative Assistant, Office Administrator, or similar role.
• Excellent organizational and time-management skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Professional, polished, and personable demeanor.
• Highly proactive with the ability to anticipate needs and work independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to coordinate calendars, travel, meetings, and administrative tasks efficiently.
• Fluency in both English and Spanish is a must.