Executive Assistant

Mindlance; New York (NY); On-site; USD 57,859 - 64,747; Full time

Job summary

A leading staffing agency in New York seeks a Senior Recruitment Executive to manage the SVP of HR’s calendar and assist with executive presentations. The ideal candidate will have senior-level administrative experience, strong organizational skills, and a polished presence. Flexibility in schedule is anticipated. Competitive pay is offered, and the role is poised for future potential extension beyond the initial 3-month contract.

Qualifications

• Senior-level administrative or special assistant experience supporting executive leadership.
• Exceptional organizational, communication, and time-management skills.
• Highly professional and polished presence in executive settings.

Responsibilities

• Proactively manage the SVP of HR’s calendar.
• Prepare, review, and refine executive-level presentations.
• Act as a gatekeeper and liaison in high-level interactions.

Skills

Microsoft Word and Excel proficiency

PowerPoint knowledge

One year experience

Education

Bachelor's Degree

Job description

Senior Recruitment Executive @ Mindlance

Job Title: Executive Assistant

Department: HR Administration

Location: New York, NY 10041

Contract Duration: 02/02/2026 - 05/02/2026, 3 Months Contract with Strong Possibility of Extension

Schedule: 5 days on site, probably will have flexibility in the future. Monday- Friday day shift. 9-5 for now with possibility of moving 10a-6p.

Base Pay Range: $42.00/hr - $47.00/hr

Responsibilities

• Proactively manage the SVP of HR’s calendar, ensuring priorities are anticipated, aligned, and executed efficiently.
• Maintain forward‑looking awareness of scheduling needs, deadlines, and competing priorities.
• Serve as a strategic partner by preparing, reviewing, and refining executive‑level presentations and materials.
• Act as a gatekeeper and liaison, exercising sound judgment in high‑level interactions.

Requirements & Qualifications

• Senior‑level administrative or special assistant experience supporting executive leadership.
• Exceptional organizational, communication, and time‑management skills.
• Highly professional, polished, and confident presence in executive and stakeholder settings.
• Ability to operate at a strategic level – beyond traditional administrative support.
• Legal or compliance background strongly preferred.
• Experience functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role.

Skills

• One year experience.
• Ability to accurately create, edit, save, and print documents using Microsoft Word and Excel.
• Knowledgeable in PowerPoint and Access – works for Senior Level.

Education

• Bachelor’s Degree.

EEO: Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.