Administrative Assistant

Mindlance; New Jersey; On-site; USD 45,000 - 55,000; Full time

Job summary

A national recruiting company is seeking an experienced Administrative Assistant to provide support to managers. The ideal candidate will have a minimum of 3 years of relevant experience, be proficient in Microsoft Office Suite, and demonstrate strong verbal and written communication skills. Responsibilities include scheduling meetings, managing expense reports, and providing administrative support for recruitment processes. Attention to detail and the ability to work independently are key to success in this role.

Qualifications

• Minimum of 3 years of Administrative Assistant experience of increasing complexity.
• Demonstrates knowledge in various software programs including Outlook, Word, Excel and Power Point.
• Fast learner with strong verbal and written communication skills.

Responsibilities

• Provide general administrative support to designated Managers.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Manage and process expense reports for Directors and Senior Brand Managers.
• Book conference rooms for meetings.
• Provide support for recruitment process and handle interview schedules.
• Support administrative activities on designated projects.
• Process checks for Regional Events.

Skills

Independent work

Attention to detail

Communication skills

MS Office Suite (Word, Excel, Outlook, PowerPoint)

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

We are looking for an individual who is efficient and comfortable being a member of a team and has the ability to work independently and without direct supervision. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential for this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Basic qualifications

• Minimum of 3 years of Administrative Assistant experience of increasing complexity.
• Demonstrates knowledge in various software programs including Outlook, Word, Excel and Power Point. Has the capacity to learn new software in a timely manner.
• Fast learner with strong verbal and written communication skills

Responsibilities

• Provide general administrative support to designated Managers.
• Schedule and coordinate meetings, appointments and travel arrangements for 1 Director
• Manage and process expense reports for several Directors and Senior Brand Managers.
• Book conference rooms for meetings
• Provide support for recruitment process.
• Handle Interview schedules
• Support administrative activities on designated projects
• Process and be responsible for handling of checks for Regional Events

Key Skills

• Ability to work independently and as a team player
• Attention to detail and high level of accuracy and confidentiality
• Managing multiple and changing priorities at once
• Strong communication skills – both verbal and written
• Good computer skills including Work, Excel, MS Outlook and Power Point
• Able to prioritize work effectively
• Approachable to staff seeking help

Qualifications

Basic qualifications

• Minimum of 3 years of Administrative Assistant experience of increasing complexity.
• Demonstrates knowledge in various software programs including Outlook, Word, Excel and Power Point. Has the capacity to learn new software in a timely manner.
• Fast learner with strong verbal and written communication skills

Additional Information

All your information will be kept confidential according to EEO guidelines.