Administrative Assistant IV

Mindlance; East Hanover (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

A national recruiting company is seeking a Senior Administrative Assistant to support a VP with various administrative tasks, including calendaring, travel arrangements, and communication. The ideal candidate will have at least 5 years of experience in an administrative role and strong skills in office tools like Word, Excel, and PowerPoint. Excellent attention to detail, planning, and interpersonal skills are required, along with the ability to handle sensitive information professionally.

Qualifications

• Minimum 5 years of administrative experience.
• Ability to handle multiple assignments proactively.
• Excellent attention to detail and interpersonal skills.

Responsibilities

• Provide Sr. Administrative Assistant support to VP.
• Manage calendars, travel arrangements, and expense reports.
• Communicate information on behalf of the manager.
• Create presentations and reports for approval.

Skills

Experience working with an executive level manager

Excellent planning and organizational skills

Superior attention to details

Demonstrated accuracy and speed in standard office tools

Excellent interpersonal and communication skills

Education

BA/BS

Tools

Word

Excel

PowerPoint

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Job Details: Professionally and effectively provide Sr. Administrative Assistant support to the VP, US EDS&I & New Products, with minimal supervision. Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.

Responsible for:

• Heavy calendaring, travel arrangements, processing expense reports, Ariba purchasing, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
• Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.
• May be responsible for composing correspondences and communicating information on behalf of manager.
• Create and prepare routine presentations/memos/reports for approval; must have the ability to work with financial/budget headcount reporting systems to provide tracking reports.
• Manage approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.

Skills:

• Experience working with an executive level manager strongly preferred.
• Minimum 5 years of administrative experience; Excellent planning and organizational skills; Superior attention to details; Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment; Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly; Excellent interpersonal skills (team player); Excellent (oral and written) communication skills.

A strong understanding of CLIENT Pharmaceuticals organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus.

Education: BA/BS highly preferred.

Qualifications

Skills:

• Experience working with an executive level manager strongly preferred.
• Minimum 5 years of administrative experience; Excellent planning and organizational skills; Superior attention to details; Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment; Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly; Excellent interpersonal skills (team player); Excellent (oral and written) communication skills.

A strong understanding of CLIENT Pharmaceuticals organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus.

Education: BA/BS highly preferred.