Administrative Assistant III

Mindlance; East Hanover (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

A national recruiting company is seeking a Sr. Administrative Assistant in East Hanover, NJ. The successful candidate will provide high-level administrative support to a Launch Marketing Team and must possess exceptional organizational skills, proactive initiative, and the ability to handle sensitive information. Candidates should have at least 3 years of administrative support experience, ideally in pharmaceutical or medical environments, and be proficient with SAP and Microsoft Office Suite. This role requires a team player approach and the ability to thrive in a fast-paced environment.

Qualifications

• Minimum 3 years of administrative support experience required.
• Experience in pharmaceutical or medical environments is preferred.
• Must be able to work efficiently with minimal supervision.

Responsibilities

• Provide high-level administrative support to the Launch Marketing Team.
• Manage extensive calendar and schedule meetings.
• Oversee purchase order and invoice management.
• Handle domestic and international travel arrangements.
• Prepare and review expense reports.

Skills

Advanced skill level in SAP Portal/Ariba

Excellent administrative and organizational skills

Prioritize and handle multiple tasks

Proactive and customer-focused

Proficient in Microsoft Office

Excellent interpersonal communication skills

Strong attention to detail

Education

Bachelor's Degree or secretarial school certificate

Tools

SAP

Concur

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Duration: 6+ months (Possible Of Extension)

Location: East Hanover, NJ

Duties

The successful candidate for the Sr. Administrative Assistant role will provide high-level administrative support to a Launch Marketing Team that includes the Head of Marketing and 4 Team Members. The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner. They must also possess excellent communication and organizational skills, a high attention to detail and quality, as well as strong initiative and execution capabilities. Ability to manage multiple assignments with competing priorities in a fast-paced environment. Must be a team player and willing to help out other administrative staff and provide coverage when needed.

• Extensive calendar management
• Scheduling meetings
• Meeting preparation
• Purchase order/invoice management
• Meeting planning for small and large meetings Domestic and international travel arrangements
• Complete and review expense reports
• Various tasks such as operational duties, ordering supplies, and lunches as well as project support as needed

Skills

• Advanced skill level in SAP Portal/Ariba, Concur and other job relevant software
• Excellent administrative and organizational skills including thorough knowledge of standard office procedures
• Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up
• Must be proactive, efficient, customer-focused and able to work under pressure with tight timelines
• Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues
• Must be proficient in all secretarial skills, i.e., Microsoft Word, Excel, PowerPoint and Outlook, Internet Explorer
• Must display a team-oriented approach; excellent interpersonal and written/oral communication skills required
• Strong attention to detail and quality; project management experience a plus

Education

• 3+ years of highly successful administrative support experience
• 3+ preferably in a pharmaceutical, medical or science based environment
• Bachelor's Degree or secretarial school certificate preferred

Qualifications

• 3+ years of highly successful administrative support experience
• 3+ preferably in a pharmaceutical, medical or science based environment
• Bachelor's Degree or secretarial school certificate preferred