Executive Assistant

Madison-Davis, LLC; New York (NY); On-site; USD 78,000 - 130,000; Full time

Job summary

Madison-Davis, LLC in New York City is seeking an Executive Assistant to support senior executives within the Global Credit group. This high-visibility role requires discretion, superb organization, and the ability to manage complex priorities in a fast-paced financial services setting.

You will coordinate calendars, travel, expense management with Concur, and the preparation of PowerPoint presentations, Excel reports, and documents, while ensuring confidentiality and proactive support during

Responsibilities

• Provide senior-level administrative support to multiple executives and leadership team.
• Manage complex calendars, meetings, scheduling, and competing priorities.
• Coordinate extensive domestic and international travel arrangements and detailed itineraries.
• Handle expense management, Concur, and invoice processing.
• Prepare and edit PowerPoint presentations, Excel reports, and Word documents.
• Support executive meetings through preparation of materials, meeting coordination, and follow-up.
• Manage confidential information and communications with a high degree of discretion.
• Assist with internal and external events, presentations, and ad hoc projects as needed.
• Anticipate executive needs and proactively coordinate people, information, and resources.
• Provide additional team support during periods of high volume, absences, or special projects.

Job description

Office Status: Onsite – New York City, NY

Base Salary: Up to $130,000 + discretionary performance bonus + overtime

Overview

A leading financial services organization is seeking a polished, highly experienced Executive Assistant to support senior executives and a broader leadership team within its Global Credit group. This is a high-visibility opportunity for someone with strong financial services experience who thrives in a fast-paced, demanding environment. The ideal candidate is highly organized, discreet, proactive, and comfortable managing complex priorities with limited direction.

Key Responsibilities

• Provide senior-level administrative support to multiple executives and members of the broader leadership team.
• Manage complex calendars, meetings, scheduling, and competing priorities.
• Coordinate extensive domestic and international travel arrangements and detailed itineraries.
• Handle expense management, Concur, and invoice processing.
• Prepare and edit PowerPoint presentations, Excel reports, and Word documents.
• Support executive meetings through preparation of materials, meeting coordination, and follow-up.
• Manage confidential information and communications with a high degree of discretion.
• Assist with internal and external events, presentations, and ad hoc projects as needed.
• Anticipate executive needs and proactively coordinate people, information, and resources.
• Provide additional team support during periods of high volume, absences, or special projects.