Executive Assistant, Oak Brook, IL (On-Site)

THE LARKO GROUP; Chicago (IL); On-site; USD 104,000 - 127,000; Full time

Job summary

THE LARKO GROUP is seeking an Executive Assistant in Oak Brook, IL, on-site to support a senior-level executive in a fast-paced financial environment.

The role requires impeccable organization, discretion, and the ability to manage complex calendars, travel, investor communications, and confidential materials.

You will partner with leadership across the firm, portfolios, and investors, handling special projects and high-stakes scheduling with precision.

Qualifications

• 8+ years of experience as an Executive Assistant; prior C-level support strongly preferred.
• Excellent written and verbal communication with strong grammar and proofreading abilities.
• Self-motivated, reliable team player capable of independent work in a fast-paced environment.
• Proficient in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).

Responsibilities

• Provide high-touch, anticipatory support to a Senior Executive, managing an ever-changing calendar and coordinating meetings with investors, portfolio executives, and board members.
• Act as a strategic gatekeeper, prioritizing requests and protecting executive time.
• Coordinate complex domestic and international travel, including visas and itineraries.
• Prepare and manage confidential materials, investor decks, board packets, and sensitive documents.
• Own internal and external communications with a polished tone aligned with firm standards.
• Support deal and diligence workflows by tracking timelines and data room access.
• Build trusted relationships across the firm with internal and external stakeholders.
• Lead special projects such as leadership offsites and investor events.
• Maintain sensitive contact databases and CRM systems.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion

Travel coordination

Project management

High-volume environment

Tools

Microsoft Office

PowerPoint

Outlook

Word

Excel

Job description

Executive Assistant, Oak Brook, IL (On-Site)

We are seeking a highly polished, proactive, and discreet Executive Assistant to provide support to a senior-level executive for a financial firm. This role requires exceptional organizational skills, sound judgment, and the ability to thrive in a fast-paced, high-performance environment. The ideal candidate is a strategic thinker and trusted partner who can manage complex schedules, high-stakes communications, and confidential projects with professionalism and precision. This is a critical, visible role supporting a dynamic leader with broad responsibilities across the firm, portfolio companies, and investor relationships.

Responsibilities

• Provide high-touch, anticipatory support to a Senior Executive, managing an ever-changing calendar across time zones, coordinating internal and external meetings with investors, portfolio executives, and board members, and ensuring flawless execution of all logistics.
• Act as a strategic gatekeeper, exercising sound judgment in prioritizing requests, protecting their time, and facilitating efficient communication between senior leadership, LPs, and other key stakeholders.
• Coordinate complex domestic and international travel, including private aviation and last-minute itinerary changes, while managing all accompanying logistics such as visas, accommodations, ground transportation, and meeting prep.
• Prepare and manage confidential materials, including investor decks, board packets, and sensitive transaction documents, often under tight deadlines with a high degree of accuracy and discretion.
• Own the execution of internal and external communications, drafting emails, handling follow-up, and ensuring a polished and professional tone aligned with the firm’s standards.
• Facilitate deal and diligence workflows by tracking timelines, following up with portfolio company executives and bankers, managing data room access, and ensuring the executive remains briefed and prepared at every stage.
• Build trusted relationships across the firm, from junior team members to external investors and CEOs, representing the executive with warmth, authority, and professionalism.
• Manage and execute special projects, including leadership offsites, investor events, and confidential initiatives that require discretion, coordination, and a high level of ownership.
• Maintain and update highly sensitive contact databases and CRM systems, tracking investor touchpoints, portfolio interactions, and critical firm communications.
• Adapt quickly in a high-pressure environment, handling frequent interruptions, shifting priorities, and fast decision-making with grace, agility, and a proactive mindset.

Requirements

• 8 + years of experience as an Executive Assistant; prior C-level support strongly preferred.
• Proficient in Microsoft Office, including PowerPoint, Outlook, Word, and Excel.
• Trusted professional with a strong sense of integrity and discretion.
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• Self-motivated, reliable team player with the ability to work independently in a fast-paced, high-volume environment.
• Skilled in multitasking, prioritization, problem-solving, and project management.
• Highly organized with exceptional attention to detail.

Up to $115,000 salary per year (based on experience)