Executive Assistant

LHH; New York (NY); On-site; USD 140,000 - 150,000; Full time

Job summary

LHH in Manhattan is seeking an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced financial services environment. The job requires discretion, superb organization, and the ability to manage competing priorities with professionalism and tact.

Responsibilities include calendar management for C‑suite leaders, coordinating complex domestic and international travel, preparing materials, and acting as a trusted liaison with clients,

Qualifications

• Bachelor's degree preferred.
• 5+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
• Experience in financial services strongly preferred.
• Exceptional calendar management and travel coordination.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional presence and discretion with confidential information.
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).

Responsibilities

• Provide comprehensive calendar management for C-suite executives.
• Coordinate complex domestic and international travel arrangements.
• Manage evolving priorities and schedule changes with anticipation of executive needs.
• Prepare meeting materials, presentations, agendas, reports, and correspondence.
• Screen and prioritize communications and ensure timely follow-up.

Skills

Calendar management

Travel coordination

Communication

Executive support

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

Location: Manhattan, NY (4-5 days onsite)

Salary Range: $140,000 - $150,000 + Bonus + Comprehensive Benefits

About the Company

Our client is a highly respected financial services firm headquartered in Manhattan. They are seeking an experienced Executive Assistant to provide high-level support to senior executives in a fast-paced, sophisticated environment. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities with professionalism and efficiency.

Position Summary

The Executive Assistant will serve as a trusted partner to senior leadership, providing strategic administrative support and acting as a key liaison both internally and externally. The ideal candidate has experience supporting C-suite executives within financial services, investment management, private equity, hedge funds, banking, or a similar corporate environment.

Key Responsibilities

Executive Support

• Provide comprehensive calendar management for one or more C-suite executives.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, ground transportation, and visa requirements.
• Manage evolving priorities and schedule changes while anticipating executive needs.
• Prepare meeting materials, presentations, agendas, reports, and correspondence.
• Screen and prioritize communications, ensuring timely follow-up on action items.

Meeting & Event Coordination

• Coordinate internal and external meetings, board meetings, investor meetings, and executive events.
• Prepare meeting logistics, conference rooms, catering, and presentation materials.
• Capture meeting notes and track key deliverables when needed.

Communication & Relationship Management

• Serve as a primary point of contact for clients, investors, board members, and senior business leaders.
• Draft and proofread correspondence, presentations, and reports with a high level of accuracy.
• Maintain professionalism and confidentiality when handling sensitive information.

Project & Office Management

• Assist with special projects and strategic initiatives on behalf of executive leadership.
• Track deadlines, deliverables, and project milestones.
• Coordinate across departments to facilitate communication and execution of business objectives.
• Manage expense reports and executive reimbursements in a timely manner.

Qualifications

• Bachelor's degree preferred.
• 5+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
• Prior experience within financial services, private equity, investment management, hedge fund, banking, or professional services strongly preferred.
• Exceptional calendar management and travel coordination experience.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong business acumen and professional presence.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential and sensitive information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.

Equal Opportunity Employer/Veterans/Disabled

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