Executive Assistant

MindSpring Partners LLC; New York (NY); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Target Bonus

Job summary

An established industry player is seeking an Executive Assistant to support a dynamic team in the financial services sector. This role involves providing comprehensive administrative support, managing office operations, and ensuring smooth communication within the team. Ideal candidates will have a strong work ethic, exceptional communication skills, and the ability to handle confidential information with discretion. Join a forward-thinking company that values professionalism and offers a competitive salary range along with a target bonus and comprehensive benefits. This is a fantastic opportunity to grow your career in a supportive environment.

Qualifications

• 4+ years of administrative support in a professional services environment.
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Provide administrative support to financial services professionals.
• Manage office tasks including invoicing, budgeting, and supplies.

Skills

Administrative Support

Communication Skills

Professionalism

Confidentiality

Microsoft Office Suite

Adobe Acrobat

Data Visualization Tools

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Acrobat

Visio

LucidChart

Creatly

Coggle

Job description

Job Title: Executive Assistant

MindSpring Partners LLC provided pay range

This range is provided by MindSpring Partners LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $100,000.00/yr

Salary - $75,000–$100,000+ with a 10% target bonus, plus comprehensive benefits including medical, dental, vision, PTO and more.

Responsibilities

• Report to Managing Director and provide administrative support to a team of busy financial services professionals.
• Light accounting – invoicing, budgeting support, processing expenses.
• Act as “office manager” to the team including managing facilities, supplies, setting up technology, distributing mail, faxing, copying, filing, arranging catering, etc.
• Meeting prep including preparing PowerPoint presentations and taking notes.

Minimum Qualifications

• 4+ years administrative/executive support in a professional services environment (financial services a plus).
• Bachelor's degree preferred.
• Strong work ethic, communication skills, and professionalism.
• Experience handling highly confidential information with discretion.
• Ability to manage multiple priorities under pressure.
• Strong proficiency in Microsoft Office Suite & Adobe Acrobat.
• Experience with data visualization tools (Visio, LucidChart, Creatly, Coggle) a plus.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative, Finance, and Accounting/Auditing

Industries

Financial Services and Administrative and Support Services