Executive Assistant

Poel Group; New York (NY); On-site; USD 48,000 - 62,000; Full time

Job summary

Poel Group in Brooklyn, NY is seeking an experienced Executive Assistant to provide administrative support to senior leadership. The role requires highly organized, proactive individuals capable of managing calendars, coordinating projects, maintaining records, and ensuring smooth daily operations.

Responsibilities include managing calendars, tracking projects, organizing documents, handling emails, and coordinating internal and external communications, with a focus on discretion and efficiency

Qualifications

• Previous experience as an Executive Assistant or in a similar executive-level administrative support role is required.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, email, calendars, and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Proactive, dependable, and able to anticipate needs and work independently.
• Professional, discreet, and comfortable working in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Track projects, deadlines, and follow-ups to ensure tasks are completed on time.
• Maintain organized records, files, documents, and company information.
• Handle emails, correspondence, and general administrative tasks.
• Coordinate communication between leadership, employees, and external contacts.
• Prepare documents, reports, and meeting materials as needed.
• Follow up on outstanding items and help keep priorities organized.
• Handle sensitive information with professionalism and discretion.
• Provide general executive and administrative support as needed.

Skills

Executive support

Calendar management

Communication

Documentation

Multi-tasking

Discretion

Tools

Microsoft Office

Email management

Calendar software

Job description

Location

Boro Park, Brooklyn, NY

Schedule

Full-Time, In-Office, Monday–Friday, 9:00 AM–5:00 PM

Compensation

$35–$45 per hour, depending on experience

Position Overview

A large, established company is seeking an experienced Executive Assistant to provide administrative and organizational support to senior leadership. This role requires someone highly organized, detail-oriented, and proactive, with the ability to manage calendars, coordinate projects, maintain records, and keep daily operations running smoothly.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Track projects, deadlines, and follow-ups to ensure tasks are completed on time.
• Maintain organized records, files, documents, and company information.
• Handle emails, correspondence, and general administrative tasks.
• Coordinate communication between leadership, employees, and external contacts.
• Prepare documents, reports, and meeting materials as needed.
• Follow up on outstanding items and help keep priorities organized.
• Handle sensitive information with professionalism and discretion.
• Provide general executive and administrative support as needed.

Qualifications

• Previous experience as an Executive Assistant or in a similar executive-level administrative support role is required.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, email, calendars, and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Proactive, dependable, and able to anticipate needs and work independently.
• Professional, discreet, and comfortable working in a fast-paced environment.