Executive Assistant - 411735

Atrium; Woodbridge Township (NJ); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision.

PTO.

401(k) match.

Profit sharing options.

Job summary

Atrium in Woodbridge Township, NJ, seeks an Executive Assistant to support the Managing Partner and senior leadership, managing complex calendars, communications, and projects in a fast-paced, growth-focused environment.

You will coordinate travel, prepare itineraries, draft correspondence, and ensure seamless office operations while safeguarding confidential information and delivering proactive, decisive administration.

Qualifications

• 3-5 years of Executive Assistant experience supporting high-level executives.
• Proven ability to manage complex responsibilities and confidential information.
• Decisive, proactive, and comfortable making informed decisions independently.
• Able to work effectively with fast-paced, high-urgency personalities.
• Strong results orientation and follow-through on tasks and initiatives.
• Emotionally resilient and professional under pressure.
• Demonstrated ownership of responsibilities and attention to detail.

Responsibilities

• Manage and integrate a complex calendar including business meetings, conferences, travel, and personal engagements.
• Optimize schedules, proactively resolve conflicts, and balance priorities across multiple commitments.
• Handle incoming and outgoing communications (phone, email, letters) in a timely and professional manner.
• Draft, review, and send correspondence that aligns with established protocols.
• Coordinate all aspects of professional and personal travel, including flights, accommodations, transportation, meals, and excursions.
• Prepare detailed itineraries and directions; arrange shipment of necessary materials.
• Collaborate with family members and relevant stakeholders to align schedules and travel plans.
• Prepare materials and logistics for events and key calendar engagements.
• Confirm follow-up actions after meetings and events; communicate tasks to appropriate parties and track completion.
• Coordinate meeting logistics, including room setup, materials, technology, and refreshments.
• Maintain a professional and welcoming environment for internal and external guests.
• Oversee office organization, supplies, and presentation of common areas.
• Support and execute special projects and assignments from leadership.
• Partner closely with the Managing Partner, Partners, Associates, and staff to support communication and shared objectives.
• Provide general administrative support to management and administrative teams to enhance operational efficiency.

Skills

Executive support

Calendar management

Travel planning

Confidential information handling

Decision making

Education

Bachelor’s degree

Job description

Client Overview

Our client is a growing Professional Services organization, ensuring successful delivery of solutions that meet business objectives and maintain high levels of customer satisfaction, and is looking for an experienced Executive Assistant.

Salary/Hourly Rate

$120k - $150k

Position Overview

The Executive Assistant will provide high-level administrative support to the Managing Partner and senior leadership, managing complex schedules, communications, and projects. This role requires exceptional organizational skills, sound judgment, and the ability to operate effectively in a fast-paced, growth-oriented environment.

Responsibilities Of The Executive Assistant

• Manage and integrate a complex calendar including business meetings, conferences, travel, and personal engagements.
• Optimize schedules, proactively resolve conflicts, and balance priorities across multiple commitments.
• Handle incoming and outgoing communications (phone, email, letters) in a timely and professional manner.
• Draft, review, and send correspondence that aligns with established protocols.
• Coordinate all aspects of professional and personal travel, including flights, accommodations, transportation, meals, and excursions.
• Prepare detailed itineraries and directions; arrange shipment of necessary materials.
• Collaborate with family members and relevant stakeholders to align schedules and travel plans.
• Prepare materials and logistics for events and key calendar engagements.
• Confirm follow-up actions after meetings and events; communicate tasks to appropriate parties and track completion.
• Coordinate meeting logistics, including room setup, materials, technology, and refreshments.
• Maintain a professional and welcoming environment for internal and external guests.
• Oversee office organization, supplies, and presentation of common areas.
• Support and execute special projects and assignments from leadership.
• Partner closely with the Managing Partner, Partners, Associates, and staff to support communication and shared objectives.
• Provide general administrative support to management and administrative teams to enhance operational efficiency.

Required Experience/Skills For The Executive Assistant

• 3-5 years of Executive Assistant experience supporting high-level executives.
• Proven ability to manage complex responsibilities and confidential information.
• Decisive, proactive, and comfortable making informed decisions independently.
• Able to work effectively with fast-paced, high-urgency personalities.
• Strong results orientation and follow-through on tasks and initiatives.
• Emotionally resilient and professional under pressure.
• Demonstrated ownership of responsibilities and attention to detail.

Education Requirements

• Bachelor’s degree.

Benefits

• Medical, dental, and vision.
• PTO.
• 401(k) match.
• Profit sharing options.