Executive Assistant

RTL2 Fernsehen GmbH & Co. KG; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Israelvcforum is seeking a full-time Executive Assistant to join its New York office. This pivotal role involves overseeing daily office operations, supporting the Executive team, managing communications, and coordinating events.

The ideal candidate has proven experience as an Executive Assistant, strong organizational and communication skills, and the ability to thrive in a diverse and supportive environment.

Qualifications

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work well under pressure.
• Attention to details, accountability, and excellent time management skills.
• Self‑starter with a project-oriented approach.
• Proficiency in office software.

Responsibilities

• Act as the primary point of contact for executives, managing calendars and meetings.
• Coordinate travel arrangements and handle correspondence for executives.
• Oversee and maintain office equipment and supplies.
• Coordinate office meetings and events, managing logistics and preparations.
• Ensure friendly experiences for visitors.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking abilities

Tools

Office software

Job description

Job Description

We are seeking a full-time Executive Assistant to join our New York office. As a pivotal member of our team, you'll be responsible for overseeing daily office operations at Greenfield Partners. This includes providing support to the Executive team, running all the office activities, managing internal and external interfaces, and coordinating the execution of company events, conferences, and other various initiatives. This role offers a diverse array of responsibilities, providing the opportunity to work on multiple projects with different team members, take initiative, lead, contribute to our culture and atmosphere, and flourish within a supportive work environment.

Responsibilities

• Act as the primary point of contact for executives, managing their calendars, meetings, and appointments.
• Coordinate travel arrangements, itineraries, and accommodations for executives.
• Handle correspondence and communications on behalf of the executives.
• Anticipate needs and proactively manage tasks to ensure efficient workflow.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries.
• Oversee office supplies, inventory, and procurement, ensuring adequate stock levels.
• Coordinate office meetings, events, and conferences by scheduling appropriate venues, managing logistics, and preparing necessary materials.
• Oversee visitors to the office and ensure friendly, personal experiences.
• Streamline office processes to enhance operational efficiency.
• Provide support to the Marketing department.

Qualifications

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work well under pressure.
• Attention to details, accountability, and excellent time management skills.
• Self‑starter – ability to operate effectively in an environment which is more project oriented than task oriented.
• Can do approach.
• Proficiency in office software and multitasking abilities.

*Greenfield Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.