Executive Assistant

ApTask; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

ApTask in New York is seeking an Executive Assistant to provide high-level administrative support in a fast-paced, in-office environment.

The role requires 3+ years in executive/administrative roles, strong MS Word/Excel/PowerPoint skills, calendar management, travel arrangements, and handling confidential information.

You will work closely with senior management to coordinate meetings and maintain smooth office operations with discretion.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED; Bachelor''s degree preferred.
• Being able to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations and proven experience interacting with senior management

Responsibilities

• Provide high-level administrative support
• Prepare reports and handle information requests
• Arrange travel, schedule meetings and answer inquiries

Skills

Office suite

Calendar management

Communication

Confidentiality

Attention to detail

Team player

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Role is 5 days a week in office. There is no opportunity for remote working.

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor''s degree preferred
• Being able to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations and proven experience interacting with senior management