Executive Assistant (Part Time)

shinelight; Fayetteville (AR); On-site; USD 50,000 - 70,000; Full time

Job summary

Shinelight is seeking an experienced Executive Administrative Assistant to support its executives with a range of secretarial and administrative tasks. The role involves collaborating one-on-one with leadership, coordinating communications, and ensuring tasks are completed in a timely manner.

Responsibilities include creating and maintaining documentation and filing systems, organizing meetings and travel, handling calls and daily correspondence, and preparing reports, presentations and briefs.

Qualifications

• Minimum 3 years of experience as Executive/ Senior Assistant or related role.
• Solid experience with office management systems and MS Office.
• Excellent verbal and written communication in English.

Responsibilities

• Create and maintain an efficient documentation and filing system.
• Coordinate communication between executives and clients.
• Administer calls, messages and daily correspondence.
• Attend events, take dictation and minutes, and manage data.
• Arrange meetings, travel and provide reminders.
• Handle requests and queries promptly.
• Review office supplies and liaise with suppliers.
• Prepare reports, presentations and briefs.

Skills

Time management

Multitasking

Verbal communication

Written communication

Organization

Discretion and confidentiality

Education

High School diploma

Tools

MS Office

Job description

About the Executive Administrative Assistant position

We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive’s working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.

Executive Administrative Assistant responsibilities are:

• Create and maintain an efficient documentation and filing system

• Organize efficient contact between the executives’ and company's clients

• Administer calls, messages and daily correspondence

• Attend events as assigned, taking dictation and minutes and keeping the corresponding data

• Arrange meetings, appointments and travels, providing reminders

• Handle requests and queries appropriately

• Review office supplies and build relations with suppliers

• Prepare reports, presentations and briefs

Executive Administrative Assistant requirements are:

• 3+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position

• Solid experience with office management systems and procedures

• Proficiency in English and in-depth knowledge of MS Office

• Strong planning and time management skills, with an ability to multitask

• Excellent verbal and written communication skills

• Good knowledge of latest trends in office gadgets and applications

• Reliability, discretion and confidentiality

• High School degree; additional qualification as personal assistant will be a bonus