Executive Assistant

Bauhinia Search Partners; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Bauhinia Search Partners is seeking an Executive Assistant to support senior investment professionals in a fast-paced, collaborative environment in San Francisco. You will manage calendars, coordinate travel, and prepare executive materials with discretion and precision.

The ideal candidate is proactive, detail-oriented, and an exceptional communicator who thrives under pressure while maintaining the highest level of confidentiality. Hybrid work with in-office collaboration is expected.

Qualifications

• 3–7 years of experience supporting executives or senior leadership.
• Experience in financial services or similar high-touch environment preferred.
• Stable career history with demonstrated growth and increasing responsibility.
• Strong scheduling, organization, and prioritization skills.
• Excellent written and verbal communication skills.
• Discretion and sound judgment when handling confidential information.
• Comfort with productivity platforms including Google Workspace, Microsoft Office, video conferencing tools, and emerging AI technology.

Responsibilities

• Own busy, high-volume calendars for senior leaders and manage shifting priorities.
• Coordinate travel from start to finish, including arrangements and itineraries.
• Prepare and organize meetings, materials, and executive-level deliverables.
• Manage expenses and other administrative details with accuracy.
• Communicate effectively with senior-level internal and external contacts.

Skills

Scheduling

Organization

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Video conferencing tools

AI technology

Job description

Bauhinia Search Partners is partnering with a well-established venture capital firm on a confidential search for an Executive Assistant supporting senior investment professionals.

This is an excellent opportunity for a polished, proactive, and highly organized EA who enjoys working closely with senior leaders in a fast-paced, collaborative investment environment.

The ideal candidate will be an exceptional communicator and thoughtful problem-solver who can confidently manage competing priorities, exercise sound judgment, and remain calm under pressure.

What You’ll Own:

• Own busy, high-volume calendars for senior leaders, balancing shifting priorities and last-minute changes with confidence
• Keep executives organized and prepared through thoughtful scheduling, meeting coordination, and proactive follow-up
• Help manage incoming communications and ensure important requests, deadlines, and action items are surfaced appropriately
• Coordinate domestic and international travel from start to finish, including transportation, accommodations, itineraries, and changes along the way
• Manage expenses and other administrative details with accuracy and strong follow-through
• Coordinate meetings and interactions with a wide range of internal and external contacts, including business leaders, investors, and industry partners
• Help maintain important professional relationships and support ongoing engagement with key contacts
• Anticipate needs, identify potential conflicts early, and proactively solve problems before they arise
• Organize information and assist with presentations, reports, meeting materials, and other executive-level deliverables
• Balance multiple assignments and deadlines while maintaining a consistently high standard of work
• Handle sensitive business and personnel matters with maturity, confidentiality, and sound judgment

What We’re Looking For:

• Approximately 3–7 years of experience supporting executives or senior leadership
• Prior experience in a financial services, investment, professional services, family office, or similarly high-touch corporate environment is strongly preferred
• A stable career history with demonstrated growth and increasing responsibility
• Strong scheduling, organization, and prioritization skills
• Exceptional attention to detail and the ability to stay ahead in a fast-moving environment
• Professional, polished, and comfortable communicating with senior-level internal and external contacts
• Naturally proactive, resourceful, personable, and willing to take ownership
• Someone who enjoys being part of a team and can collaborate effectively across different functions and personalities
• Calm and adaptable when priorities shift or unexpected situations arise
• Excellent written and verbal communication skills
• Strong discretion and judgment when working with sensitive or confidential information
• Comfortable with modern productivity and collaboration platforms, including Google Workspace, Microsoft Office, video conferencing tools, and emerging AI technology

Schedule:

This is a hybrid position based primarily in San Francisco, with meaningful in-office collaboration. Fridays are generally remote; however, candidates must have the flexibility to come into the office as business needs require.

Compensation:

$120K–$140K base + 15% target bonus, representing approximately $138K–$161K in target annual cash compensation, plus a competitive benefits and retirement package.