Executive Assistant

PeopleShare by PROMAN; Voorhees Township (NJ); Ibrido; USD 75.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Bonus opportunity

Medical, dental, life, and disability

401(k) with company match

Generous PTO and holidays

Professional development opportunities

Flexible scheduling

Collaborative and growth-oriented work

Descrizione del lavoro

PeopleShare by PROMAN is seeking an experienced Executive Assistant in Voorhees, NJ. The role supports two senior executives on-site with potential hybrid flexibility. Compensation ranges from $75,000 to $90,000 based on experience.

The ideal candidate will manage complex calendars, coordinate travel, prepare executive communications, and ensure seamless day-to-day operations while maintaining strict confidentiality in a fast-paced environment.

Competenze

• 5–10 years of experience supporting C-suite executives
• Experience managing complex calendars, travel, and high-level meeting coordination
• Demonstrated ability to handle confidential information with discretion

Mansioni

• Manage complex and evolving executive calendars
• Coordinate domestic and international travel itineraries and meetings
• Prepare, edit and distribute executive communications, presentations and reports
• Screen and respond to communications with professionalism
• Anticipate needs and address scheduling and operational challenges
• Maintain confidential records and meeting materials
• Facilitate cross-functional coordination between leadership and stakeholders

Conoscenze

Microsoft Office Proficiency

Executive communication

Discretion & confidentiality

Time management

Professional presence

Problem solving

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Executive Assistant

Location: Voorhees, NJ (On-Site with Potential Hybrid Flexibility)

Compensation: $75,000 - $90,000 based on experience

A well-established, growing professional services organization is seeking a highly polished and experienced Executive Assistant to provide dedicated support to two senior executives. This trusted role is ideal for a proactive professional who thrives in a fast-paced environment, demonstrates exceptional organizational skills, and exercises the highest level of discretion when handling confidential information.

The successful candidate will serve as a strategic administrative partner, managing complex schedules, coordinating meetings and travel, preparing executive-level communications, and ensuring seamless day-to-day operations for senior leadership.

Key Responsibilities

Executive & Administrative Support

• Manage complex and constantly evolving executive calendars.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare, edit, and distribute executive correspondence, presentations, reports, meeting materials, and briefing documents.
• Screen and manage incoming communications, ensuring timely and professional responses.
• Anticipate executive needs and proactively address scheduling and operational challenges.

Confidentiality & Corporate Governance

• Handle highly sensitive business, financial, strategic, and personnel information with absolute confidentiality.
• Maintain executive records, meeting documentation, and other sensitive corporate materials.
• Prepare and organize meeting agendas, minutes, and follow-up action items.

Cross-Functional Coordination

• Facilitate communication and coordination between leadership and internal stakeholders.
• Track executive priorities, deliverables, and deadlines to ensure timely completion.
• Coordinate executive meetings and special projects from planning through execution.
• Support additional administrative and operational initiatives as needed.

Qualifications

Required Experience

• 5-10 years of experience supporting C-suite executives, preferably supporting multiple leaders simultaneously.
• Proven experience managing complex calendars, executive travel, and high-level meeting coordination.
• Demonstrated success handling confidential and proprietary information with professionalism and discretion.

Skills & Competencies

• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Outstanding written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional presence with the confidence to interact effectively with executives, board members, clients, and employees.
• Strong problem-solving abilities and a proactive, service-oriented mindset.

What We Offer

• Competitive salary
• Performance-based bonus opportunity
• Medical, dental, life, and disability insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
• Flexible scheduling options
• Collaborative and growth-oriented work environment