Executive Administrative Assistant

Spherion Staffing New Jersey; Freehold (NJ); Hybrid; USD 34,440 - 48,216; Part time

Job summary

A staffing agency in New Jersey is seeking a proactive Executive Administrative Assistant to provide high-level support to a senior executive. This is a part-time hybrid role, ideal for a polished professional with strong communication skills and a knack for organization. The position requires managing calendars, scheduling meetings, and handling confidential information. Candidates should have 3+ years of experience in a similar role and be tech-savvy with tools like Google Workspace and QuickBooks.

Qualifications

• 3+ years of experience supporting a senior or C-level executive.
• Proficient in Google Workspace, QuickBooks, Zoho, and Excel (pivot tables a plus).
• Ability to maintain strict confidentiality.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate events.
• Handle confidential information with discretion.
• Draft, edit, and manage correspondence in a professional manner.

Skills

Organizational skills

Written communication

Verbal communication

Problem-solving

Technical proficiency

Tools

Google Workspace

QuickBooks

Zoho CRM

Excel

ChatGPT

Job description

Executive Administrative Assistant

We’re looking for a proactive, tech‑savvy Executive Administrative Assistant to provide high-level administrative support to a senior executive in a fast‑paced, entrepreneurial environment. This is a hybrid, part‑time role (20 hours/week)—perfect for a polished professional who thrives on organization, communication, and efficiency.

You’ll be trusted to manage sensitive information, anticipate needs before they arise, and bring strong problem‑solving and technical skills to every task.

Key Responsibilities

• Serve as the right hand to the executive—anticipating needs, prioritizing tasks, and ensuring nothing falls through the cracks.
• Manage complex calendars, schedule meetings, and coordinate both virtual and in‑person events.
• Handle confidential information with discretion and professionalism.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Draft, edit, and manage correspondence (emails, letters, presentations, etc.) in a professional and polished manner.
• Support bookkeeping and expense tracking through QuickBooks.
• Maintain and update data in Zoho CRM, Google Workspace, and internal systems.
• Use Excel to generate reports, track data, and create pivot tables when needed.
• Manage and optimize virtual meeting platforms (Zoom, Google Meet, etc.).
• Leverage ChatGPT and other AI tools for research, document drafting, and productivity support.
• Perform occasional personal administrative tasks (approx. 10% of total workload).

Requirements

• 3+ years of experience supporting a senior or C‑level executive.
• Proficient in Google Workspace, QuickBooks, Zoho, and Excel (pivot tables a plus).
• Highly comfortable using new technologies and productivity tools (ChatGPT experience preferred).
• Strong organizational, written, and verbal communication skills.
• Ability to maintain strict confidentiality.
• Professional, polished demeanor with exceptional attention to detail.
• Self‑starter who takes initiative and thrives in a flexible hybrid environment.
• Hybrid: work primarily from home with one in‑office day per week in Freehold, NJ.
• Collaborative, entrepreneurial team culture with opportunities for growth.

Seniority level

Associate

Employment type

Part‑time

Job function

Administrative

Industries

Technology, Information and Media

Referrals increase your chances of interviewing at Spherion Staffing New Jersey by 2x.