Executive Assistant

LHH; Maryland; On-site; USD 50,000 - 70,000; Full time

Job summary

A nonprofit organization is seeking an Executive Assistant to provide top-level assistance for high-level executives in Baltimore County. The ideal candidate will manage complex scheduling across multiple time zones, coordinate meetings, and handle travel arrangements. Requirements include 3–5 years of administrative experience, proficiency in Microsoft Outlook, and excellent organizational skills. The position offers a dynamic work environment with opportunities to support impactful missions.

Qualifications

• 3–5 years of administrative or executive support experience, preferably in a nonprofit or mission-driven environment.
• Strong proficiency with Microsoft Outlook and experience managing calendars across multiple time zones.
• Excellent organizational and time-management skills with the ability to prioritize competing tasks.

Responsibilities

• Manage complex scheduling across multiple time zones, including Outlook calendars.
• Prepare and submit accurate expense reports.
• Coordinate meetings and handle logistics from start to finish.

Skills

Organizational skills

Time management

Communication

Attention to detail

Interpersonal skills

Tools

Microsoft Outlook

Job description

LHH is seeking an Executive Assistant for a direct hire opportunity with a nonprofit in Baltimore County. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings, travel, expenses and managing communication.

Job Duties

• Manage complex scheduling across multiple time zones, including maintaining and updating Outlook calendars and contact information.
• Prepare and submit accurate and timely expense reports.
• Coordinate meetings from start to finish: confirm participation, send reminders and materials, take and distribute notes or minutes, and complete all post‑meeting follow‑up.
• Compile materials, background research, and relevant information to support meeting preparation and presentations.
• Coordinate all pre‑ and post‑meeting logistics, including room setup and breakdown, catering, transportation, and collaboration with internal staff.
• Arrange travel accommodations, airport transfers, local transportation, and assist in creating detailed itineraries.
• Support board members with travel arrangements and monthly expense reporting.
• Respond to phone inquiries and incoming mail promptly and professionally.
• Provide front‑desk coverage as needed.

Qualifications & Experience

• 3–5 years of administrative or executive support experience, preferably in a foundation, nonprofit, or mission‑driven environment.
• Strong proficiency with Microsoft Outlook and experience managing calendars across multiple time zones.
• Excellent organizational and time‑management skills with the ability to prioritize competing tasks.
• Exceptional written and verbal communication skills with a polished, professional demeanor.
• Experience coordinating meetings, events, and travel logistics with high attention to detail.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong interpersonal skills with the ability to work effectively with staff, trustees, and external partners.
• Demonstrated reliability, initiative, and follow‑through.
• Ability to work both independently and collaboratively in a fast‑paced environment.