Executive Assistant

Braille Institute of America, Inc.; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Braille Institute is seeking an experienced executive assistant to support its executive team. You will create reports, organize travel and accommodations, take minutes, and handle assorted administrative tasks using the full MS Office suite.

The ideal candidate will be fast at problem-solving, able to manage a busy daily workload by priorities, and demonstrate professional written and verbal communication skills in a fast-paced environment.

Qualifications

• Proven experience as an executive assistant or administrative support.
• In-depth understanding of the MS Office suite.
• Ability to organize a daily workload by priorities and meet deadlines in a fast-paced environment.
• Proactive problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Responsibilities

• Prepare financial statements, reports, memos, invoices, letters, and other documents.
• Answer phones and route calls or take messages.
• File and retrieve corporate records, documents, and reports.
• Research data to prepare documents for review by boards, committees, and executives.
• Help prepare for meetings and record accurate minutes.
• Greet visitors and screen meeting eligibility for executives.
• Use MS Office, databases, and presentation software for reports and presentations.
• Arrange travel for executives and manage related logistics.
• Perform office duties such as ordering supplies and maintaining records.

Skills

Executive support

MS Office

Prioritization

Communication

Problem solving

Deadline-driven

Education

High school diploma

Job description

Braille Institute is a non-profit organization whose mission is to positively transform the lives of those with vision loss. We offer a broad range offree programs, classes and servicesserving thousands of students of all ages helping to demonstrate that vision rehabilitation is abeginning, not an end.

We serve the community fromseven centers,and hundreds ofcommunity outreachlocations throughout Southern California, and lead popular national programs likeBraille ChallengeandCane Quest. Our staff and volunteers understand losing your vision can be scary, but we believe it is not the end of independence, but a new way of living.

Job Description

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in the past.

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Qualifications

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• High school diploma.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.