Executive Assistant to Support Vision-Rehabilitation Programs

Braille Institute of America, Inc.; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Braille Institute is seeking an experienced executive assistant to support its executive team. You will create reports, organize travel and accommodations, take minutes, and handle assorted administrative tasks using the full MS Office suite.

The ideal candidate will be fast at problem-solving, able to manage a busy daily workload by priorities, and demonstrate professional written and verbal communication skills in a fast-paced environment.

Qualifications

• Proven experience as an executive assistant or administrative support.
• In-depth understanding of the MS Office suite.
• Ability to organize a daily workload by priorities and meet deadlines in a fast-paced environment.
• Proactive problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Responsibilities

• Prepare financial statements, reports, memos, invoices, letters, and other documents.
• Answer phones and route calls or take messages.
• File and retrieve corporate records, documents, and reports.
• Research data to prepare documents for review by boards, committees, and executives.
• Help prepare for meetings and record accurate minutes.
• Greet visitors and screen meeting eligibility for executives.
• Use MS Office, databases, and presentation software for reports and presentations.
• Arrange travel for executives and manage related logistics.
• Perform office duties such as ordering supplies and maintaining records.

Skills

Executive support

MS Office

Prioritization

Communication

Problem solving

Deadline-driven

Education

High school diploma

Job description

Braille Institute is seeking an experienced executive assistant to support its executive team. You will create reports, organize travel and accommodations, take minutes, and handle assorted administrative tasks using the full MS Office suite.

The ideal candidate will be fast at problem-solving, able to manage a busy daily workload by priorities, and demonstrate professional written and verbal communication skills in a fast-paced environment.