Executive Assistant

WCBlind; Madison, Northern (WI, KY); Hybrid; USD 36,000 - 40,000; Part time

Job summary

The Wisconsin Council of the Blind & Visually Impaired seeks an executive assistant to provide high‑level administrative and organizational support to the executive director, ensuring efficiency, effective communication and smooth operations. This is a 20‑hour‑per‑week, non‑exempt position based in Madison, Wisconsin, on‑site with potential for limited remote work after an initial period.

Responsibilities include managing calendars and travel, coordinating board logistics, preparing reports and

Qualifications

• Minimum of three years of previous administrative assistant or office manager experience.
• Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA) preferred.
• Minimum of associates degree in a related field.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Serve as primary contact with the board of directors for administrative matters such as setting up meetings, sharing agendas, and managing logistics, including annual retreat.
• Arrange in-person meetings, including meals, with partner organizations.
• Prepare reports and presentations with accuracy and professionalism.
• Organize and prioritize incoming requests.
• Handle confidential information with a high level of discretion.
• Monitor project deadlines and follow up on action items to keep things on schedule.
• Perform general administrative duties, such as managing paper and digital files and reporting.
• Complete any additional assigned projects.

Skills

Written & Verbal Communication

Confidentiality

Organization & Multitasking

Strategic Thinking

Advanced IT Skills

Inclusion & Diversity

Independence & Teamwork

Initiative & Proactivity

Education

Associates degree

CAP or CEA preferred

Job description

The Wisconsin Council of the Blind & Visually Impaired is seeking an executive assistant to provide high – level administrative and organizational support to the executivedirector , ensuring efficiency, effective communication and smooth operations across all executive functions. This is a 20 – hour – per – week non- exempt position based in Madison, Wisconsin.

This is an on-site position. Some remote work may be considered after an initial period. Regular work hours are between 8:30 a.m. and 4:30 Monday through Friday, with specific schedule to be determined. Occasional evening or weekend hours may be required.

Position Summary

The executive assistant plays a vital role in providing high level administrative and organizational support for the executive director, ensuring efficiency, effective communication and smooth operations of executive functions. This role requires being extremely organized, detail-oriented, flexible, and a dedicated and compassionate member of the administrative team, working with both staff and board and reporting directly to the executive director.

Primary Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Serve as primary contact with the board of directors for administrative matters such as setting up meetings, sharing agendas, and managing logistics, including annual retreat.
• Arrange in-person meetings, including meals, with partner organizations.
• Prepare reports and presentations with accuracy and professionalism.
• Organize and prioritize incoming requests.
• Handle confidential information with a high level of discretion.
• Monitor project deadlines and follow up on action items to keep things on schedule.
• Perform general administrative duties, such as managing paper and digital files and reporting.
• Complete any additional assigned projects.

Required skills:

• Exemplary written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Organization, attention to detail, and ability to manage several competing priorities.
• Ability to think strategically.
• Advanced computer skills with calendars, spreadsheets, presentation decks, word processing and payroll systems.
• Dedication to inclusion and ability to work effectively with diverse populations.
• Ability to work independently and as part of a team.
• Willingness and ability to take initiative and be proactive.

Desired skills:

• Ability to remediate PDFs for screen reader accessibility.
• Knowledge of vision rehabilitation/blindness/low vision.
• Experience working with people who have disabilities.
• Ability to read braille.

Education and Professional Experience Requirements

• Minimum of three years of previous administrative assistant or office manager experience
• Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA) preferred
• Minimum of associates degree in a related field

The Wisconsin Council of the Blind & Visually Impaired is an equal opportunity employer. People with disabilities, women and people of color are strongly encouraged to apply.

WCBVI offers an attractive benefit package. Pay is commensurate with duties and experience and with similar positions in the nonprofit sector. Pay range is $26-$29/hour.