Executive Assistant

Confidential; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Confidential in West Los Angeles is seeking an Executive Assistant to support several senior professionals in a fast-paced finance environment. The role is fully onsite and requires meticulous organization and proactive problem solving.

Responsibilities include managing multiple calendars across time zones, coordinating domestic and international travel, preparing expense reports, supporting special projects, and serving as a trusted liaison across teams with discretion.

Qualifications

• Minimum 5 years as Executive Assistant in finance or client-facing environments.
• Expertise in Microsoft Outlook and Office suite.
• Experience coordinating calendars across multiple senior professionals and time zones.

Responsibilities

• Manage multiple calendars for senior professionals.
• Schedule across time zones and coordinate meetings.
• Book domestic and international travel with itineraries.
• Prepare expense reports and supporting docs.
• Support special projects and act as a reliable cross-team liaison.

Skills

Calendar management

Scheduling across time zones

Travel planning

Expense reports

Project coordination

Discretion and professionalism

Tools

Microsoft Outlook

Microsoft Office

Job description

A leading finance firm is seeking a detail-oriented Executive Assistant to join their team and support several senior professionals. This position is ideal for someone who thrives in keeping a busy, fast-paced environment organized and making sure that the firm is running smoothly. This role is a fully onsite position in the West LA area.

The Executive Assistant will be responsible for managing multiple complex calendars, scheduling across time zones, booking domestic and international travel which would include itineraries, preparing expense reports, supporting special projects, and serving as a reliable point of contact across teams. This individual must be dependable and highly organized, able to anticipate needs and take proactive steps to ensure everything is running smoothly, all while maintaining a positive demeanor.

Previous experience in financial, client-facing environments is highly preferred, as well as at least 5 years of experience as an Executive Assistant. Candidates must have expertise in Microsoft Outlook and Office suite, and a high degree of discretion.