Executive Assistant

Confidential; Santa Barbara (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Confidential, a highly regarded investment firm, seeks an Executive Assistant to support a senior executive on-site in a fast-paced environment. The role focuses on calendar management, travel logistics, and anticipation of executive needs.

Ideal candidates have 3–5+ years of EA experience, a bachelor’s degree, and strong judgment. You will coordinate across time zones, manage expenses, and serve as a trusted liaison with internal and external stakeholders.

Qualifications

• 3–5+ years of Executive Assistant experience, preferably within financial services or similar high-performance environments.
• Bachelor's degree is required.
• Strong judgment, multitasking, and excellent written communication are essential.

Responsibilities

• Manage complex calendars across multiple time zones.
• Coordinate extensive international travel with detailed itineraries.
• Handle executive correspondence and stakeholder communications, arrange client gifts.

Skills

Calendar management

Travel coordination

Executive support

Cross-time zone coordination

Discretion & communication

Education

Bachelor's degree

Job description

This is an exceptional opportunity to join a highly regarded investment firm as an Executive Assistant supporting a senior executive. This position is ideal for a hospitality-minded professional who thrives in a fast-paced environment and who can seamlessly manage a complex calendar, coordinate extensive international travel, and anticipate an executive's needs before they arise. The position is fully on-site, five days a week, and will primarily operate on East Coast hours, generally beginning around 7:00–7:30 a.m., with occasional flexibility required.

Who We're Looking For

The ideal candidate brings 3–5+ years of Executive Assistant experience, preferably within financial services or a similarly high-performance environment. A bachelor's degree is required.

We're seeking someone who can exercise exceptional judgment and balance several tasks at once, with proven experience managing complex calendars, coordinating across multiple time zones, and supporting international travel arrangements. The executive travels frequently, requiring detailed itineraries, planned logistics, and seamless navigation of multiple time zones. Exceptional attention to detail, expense management, discretion, and strong written communication skills are critical. This person will serve as a trusted extension of the executive, managing internal and external stakeholder communications, coordinating client gifts, and handling executive correspondence.

What to Expect

This is a high-performance environment where urgency, accuracy, and attention to detail are highly valued. The ideal candidate is someone who constantly strives to take ownership and goes above and beyond in their tasks, motivated to deliver an exceptional experience to the people they support.