Executive Assistant

Century Group; Los Angeles (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

Century Group is partnering with a client seeking an Executive Assistant to join their team in Los Angeles. The role focuses on high-level administrative support for executive leadership, managing calendars, travel, and daily priorities.

The ideal candidate will have a Bachelor's degree, 5+ years of senior admin experience, and notary certification in California, with strong Microsoft Office proficiency and exceptional organizational skills.

Qualifications

• Bachelor's degree required.
• 5+ years of EA or senior admin experience.
• Notary Public certification in California.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience managing complex calendars and travel for executives.

Responsibilities

• Provide high level administrative support to executive leadership, including managing schedules, priorities, and daily activities.
• Coordinate meetings, events, and travel arrangements while ensuring all logistics are planned and executed efficiently.
• Prepare meeting materials, maintain records, track reports, and document key discussions and action items.
• Manage document workflows, including obtaining approvals, signatures, and maintaining organized files and records.
• Support special projects, vendor communications, expense reporting, and additional administrative initiatives as needed.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Education

Bachelor's degree

Notary Public certification (California)

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Century Group is partnering with a client that is seeking an Executive Assistant to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base salary of $95,000 to $120,000 per year.

Job Responsibilities

• Provide high level administrative support to executive leadership, including managing schedules, priorities, and daily activities.
• Coordinate meetings, events, and travel arrangements while ensuring all logistics are planned and executed efficiently.
• Prepare meeting materials, maintain records, track reports, and document key discussions and action items.
• Manage document workflows, including obtaining approvals, signatures, and maintaining organized files and records.
• Support special projects, vendor communications, expense reporting, and additional administrative initiatives as needed.

Requirements

• A Bachelor’s degree.
• 5+ years of Executive Assistant or senior administrative support experience.
• Notary Public certification within California.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong experience managing complex calendars, travel coordination, and executive level administrative functions.

Qualifications

• Exceptional attention to detail with the ability to manage multiple deadlines and priorities simultaneously.
• Excellent written and verbal communication skills with a professional and confident approach.
• Strong organizational, problem solving, and project coordination abilities.
• Ability to handle confidential information with discretion, sound judgment, and professionalism.
• Self motivated and collaborative professional who can work independently while building strong relationships across the organization.

REF #52817