Executive Assistant

Confidential - Job Hiring; Laguna Beach (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

A prestigious investment firm is seeking an experienced Executive Assistant to support the CEO in Laguna Beach, CA. This role involves managing the executive's calendar, coordinating travel, assisting with Board meetings, and planning events. The ideal candidate has over 5 years of executive support experience and proficiency in Microsoft Office Suite. This position offers a competitive salary ranging from $100,000 to $150,000 annually.

Qualifications

• 5+ years of experience in executive support, ideally within professional services.
• Proficient in Microsoft Office Suite, including advanced skills in Concur and SalesForce.
• Exceptional attention to detail, particularly in calendar management.

Responsibilities

• Prioritize and schedule meetings for executives.
• Research, book, and manage travel arrangements.
• Assist in preparing materials for Board meetings.
• Contribute to the planning and execution of Company events.
• Support in creating documents and presentations.

Skills

Executive support experience

Calendar management

Travel coordination

Event planning

Problem-solving

Attention to detail

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

SalesForce

Concur

Job description

Executive Assistant to the CEO

Our client, a prestigious investment firm, is seeking an experienced Executive Assistant to support the CEO.

Location: Laguna Beach, CA.

Compensation: $100,000.00/yr - $150,000.00/yr.

Responsibilities

• Calendar Management: Prioritize and schedule meetings, conference calls, and engagements for executives, acting as a key liaison to ensure seamless daily operations.


• Travel Coordination: Research, book, and manage travel arrangements, ensuring all necessary documents and itineraries are in place.


• Board Support: Assist in preparing materials for Board meetings, coordinating logistics, and maintaining confidential relationships with Board members.


• Event Planning: Contribute to the planning and execution of Company events, ensuring alignment with the Executive Team's vision.


• Special Projects: Support in creating documents, reports, and presentations, and maintain communication with internal teams and external partners.

Qualifications

• 5+ years of experience in executive support, ideally within professional services.


• Bachelor's degree in business administration or related field preferred.


• Proficient in Microsoft Office Suite, including advanced skills in Concur, SalesForce, PowerPoint, Word, and document management systems.


• Strong problem-solving abilities with a proactive approach to task management.


• Dependable and capable of managing priorities effectively in a fast-paced environment.


• Exceptional attention to detail, particularly in calendar management and written communication.


• Maintain confidentiality and discretion with sensitive information.

Please submit your resume for consideration!

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