Executive Assistant

White Sands Treatment Center of Tampa LLC; Florida; On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

PTO 3 weeks

Paid Holidays

401(k) Plan

Life Insurance

Disability Insurance

EAP

Job summary

White Sands Treatment Center of Tampa LLC in Florida is seeking a highly organized, full-time Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is proactive, discreet, and capable of juggling multiple priorities with professionalism.

Responsibilities include calendar management, email and phone management, minute taking, travel coordination, and preparing presentations.

Qualifications

• Associate or bachelor's degree in business administration or related field.
• Minimum 3 years' experience as an Executive Assistant.
• Experience supporting C-suite or senior leadership.
• Ability to manage confidential information with discretion.
• Proficiency with Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide proactive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
• Manage and prioritize emails, phone calls, take minutes and correspondence on behalf of the executive
• Prepare presentations, reports, agendas, and meeting materials
• Coordinate travel arrangements and expense reports
• Serve as a liaison between executives and internal/external stakeholders
• Maintain confidential and sensitive information with the highest level of discretion
• Assist with special projects, research, and data collection as needed
• Track action items and follow up to ensure timely completion
• Support office operations and cross-functional initiatives as assigned
• Manage and execute employee request for the COO
• Properly handle complaints and grievances as needed

Skills

Exceptional organizational skills

Discretion and professionalism

Excellent written and verbal comms

Time-management

Proactive problem solving

Education

Associate or bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Description

We are seeking a highly organized and professional Full Time Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities with discretion. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide proactive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
• Manage and prioritize emails, phone calls, take minutes and correspondence on behalf of the executive
• Prepare presentations, reports, agendas, and meeting materials
• Coordinate travel arrangements and expense reports
• Serve as a liaison between executives and internal/external stakeholders
• Maintain confidential and sensitive information with the highest level of discretion
• Assist with special projects, research, and data collection as needed
• Track action items and follow up to ensure timely completion
• Support office operations and cross-functional initiatives as assigned
• Manage and execute employee request for the COO
• Properly handle complaints and grievances as needed

Requirements

• Associate or bachelor's degree in business administration or related field
• 3 years' experience as an Executive Assistant
• Experience supporting C-suite or senior leadership
• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Ability to anticipate needs, solve problems independently, and adapt to changing priorities

Pay: $60,000.00-$65,000.00 annually based on experience

Benefits

• Health Insurance (Medical, Dental, Vision)
• Paid Time Off (PTO) - vacation, holidays- 3 WEEKS PTO
• Paid Holidays
• 401(k) Retirement Plan
• Life Insurance
• Disability Insurance - Short-term and/or Long-term
• Employee Assistance Program (EAP)