Executive Assistant

Advanced Medical Management, Inc.; Long Beach (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Coverage

Discounted vision and dental premiums

401(k)

Generous PTO

Tuition reimbursement

Job summary

Advanced Medical Management, Inc. is seeking an Executive Assistant in Long Beach, CA to provide high-level administrative support to senior leadership. The ideal candidate will have over 5 years of experience, exceptional organizational and communication skills, and a high level of discretion. Responsibilities include managing calendars, coordinating travel, and supporting decision-making processes. The position also offers benefits including health coverage, paid time off, and tuition reimbursement.

Qualifications

• 5+ years of experience supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to manage multiple priorities with minimal supervision.

Responsibilities

• Manage complex calendars and appointments.
• Coordinate domestic travel and prepare itineraries.
• Draft professional communications on behalf of executives.
• Track action items and ensure follow-through on initiatives.
• Assist with budget tracking and expense reporting.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and demonstrates exceptional judgment, communication skills, and attention to detail.

This role requires a resourceful professional who can manage competing priorities, handle confidential information with integrity, and serve as a trusted partner to executives and internal stakeholders.

Key Responsibilities

Executive Support

• Manage complex calendars, meetings, and appointments across multiple time zones
• Coordinate domestic travel, including detailed itineraries
• Prepare agendas, presentations, reports, and briefing materials
• Screen and prioritize incoming communications and correspondence
• Draft emails, memos, and other professional communications on behalf of executives
• Support payor contracting initiatives

Operational & Administrative Management

• Track action items and ensure follow-through on key initiatives
• Support board meetings and leadership meetings (materials, logistics, etc.)
• Assist with budget tracking, expense reporting, and invoice processing
• Coordinate cross-functional projects and internal communications
• Maintain confidential records and sensitive information

Strategic & Cross-Functional Support

• Act as liaison between executives and internal/external stakeholders
• Support special projects and strategic initiatives
• Improve administrative systems and workflows
• Assist with event planning and company meetings

Qualifications

Required

• 5+ years of experience supporting senior executives
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Advanced proficiency in Microsoft Office
• Ability to manage multiple priorities with minimal supervision

Preferred

• Experience in Healthcare
• Bachelor’s degree or equivalent experience
• Proactive problem-solving
• Sound judgment and decision-making
• Adaptability and flexibility
• Professional presence and emotional intelligence

Preferred locations

Southern CA, or Remote Flexibility

Benefits

AMM BENEFITS: When you join AMM, you’re not just getting a job—you’re getting a benefits package that puts YOU first:

• Health Coverage You Can Count On: Full employer-paid HMO and the option for a flexible PPO plan.
• Wellness Made Affordable: Discounted vision and dental premiums to help keep you healthy from head to toe.
• Smart Spending: FSAs to manage healthcare and dependent care costs, plus a 401(k) to secure your future.
• Work-Life Balance: Generous PTO, 40 hours of sick pay, and 13 paid holidays to enjoy life outside of work.
• Career Development: Tuition reimbursement to support your education and growth.