C-Suite Executive Assistant

Nbutexas; Washington (Washington County); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Generous PTO

401(k) Retirement Plan

Company Discounts

Technology Package

Professional Growth Opportunities

Job summary

Nbutexas is seeking an experienced Executive Personal Assistant to support a senior executive in a fast-paced, high-touch environment. You will manage complex priorities both professionally and personally, coordinating across stakeholders with meticulous attention to detail.

The role requires exceptional organizational skills, proactive problem solving, and a high degree of discretion. You will handle calendars, travel, briefs, and communications while partnering with internal and external

Qualifications

• Minimum of 5 years supporting an UHNW individual, family office, or private principal.
• Minimum of 7 years of Executive Assistant experience supporting senior executives or business leaders.
• Exceptional organizational, project management, and multitasking abilities.
• Outstanding written and verbal communication skills.
• Advanced proficiency with Microsoft Office and modern business technology platforms.
• Proven ability to anticipate needs, exercise sound judgment, and think several steps ahead.
• High level of professionalism, discretion, emotional intelligence, and attention to detail.
• Proven experience managing complex calendars, travel, executive priorities, and confidential information.

Responsibilities

• Manage a complex and ever-changing executive calendar, balancing multiple business and personal priorities.
• Coordinate detailed domestic and international travel, itineraries, and logistics.
• Prepare executive briefings, presentations, reports, correspondence, and meeting materials.
• Screen communications, prioritize requests, and manage confidential information with absolute discretion.
• Coordinate meetings, track action items, and ensure timely follow-up on key initiatives.
• Support strategic projects while anticipating needs and solving problems before they arise.
• Manage expenses, invoices, vendor coordination, and administrative processes.
• Serve as the primary liaison between the executive and internal, external, and strategic partners.

Skills

Calendar management

Travel coordination

Communication skills

Discretion and professionalism

Problem solving

Office software

Tools

Microsoft Office

Job description

Are you an experienced Executive Assistant with a background supporting Ultra High Net Worth (UHNW) individuals who thrives in a fast-paced, high-touch environment? We are seeking a polished, proactive Executive Personal Assistant to provide comprehensive support to a senior executive, helping manage both professional priorities and key personal responsibilities while ensuring every detail is executed seamlessly.

This is a unique opportunity to become the trusted right hand to a dynamic leader, oversee complex priorities, coordinate across multiple stakeholders, and play a critical role in keeping both business and personal operations running at the highest level.

What You’ll Do

• Manage a complex and ever-changing executive calendar, balancing multiple business and personal priorities
• Coordinate detailed domestic and international travel, itineraries, and logistics
• Prepare executive briefings, presentations, reports, correspondence, and meeting materials
• Screen communications, prioritize requests, and manage confidential information with absolute discretion
• Coordinate meetings, track action items, and ensure timely follow-up on key initiatives
• Support strategic projects while anticipating needs and solving problems before they arise
• Manage expenses, invoices, vendor coordination, and administrative processes
• Serve as the primary liaison between the executive and internal, external, and strategic partners

What We’re Looking For

• Required: Minimum of 5 years supporting an Ultra High Net Worth (UHNW) individual, family office, or private principal
• Minimum of 7 years of Executive Assistant experience supporting senior executives or business leaders
• Exceptional organizational, project management, and multitasking abilities
• Outstanding written and verbal communication skills
• Advanced proficiency with Microsoft Office and modern business technology platforms
• Strong ability to anticipate needs, exercise sound judgment, and think several steps ahead
• High level of professionalism, discretion, emotional intelligence, and attention to detail
• Proven experience managing complex calendars, travel, executive priorities, and confidential information

Benefits & Perks

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Generous Paid Time Off (PTO)
• 401(k) Retirement Plan
• Company Discounts
• Technology Package
• Professional Growth Opportunities

If you’re a highly organized, service-minded professional with experience supporting Ultra High Net Worth individuals and enjoy building trusted partnerships while managing complex priorities, we’d love to hear from you.