Executive Assistant to Chief Information Officer

Atrium; Paramus (NJ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Life insurance

Disability coverage

Job summary

Atrium seeks an Executive Assistant to the Chief Information Officer in Paramus, NJ. This full-time role supports high-level administrative needs across technology, finance, legal, and procurement while coordinating with external partners.

The position emphasizes calendar management, vendor administration, and cross-functional project support, with a focus on discretion and proactive prioritization in a dynamic environment.

Qualifications

• Five or more years of administrative or executive support experience in a corporate, technology, or similarly complex environment.
• Experience supporting senior executives or other members of organizational leadership.
• Experience with contract administration, vendor management, procurement, or related business processes.
• Understanding of vendor compliance and due diligence practices.
• Advanced proficiency with Microsoft Office and workplace collaboration tools.
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners.
• Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously.
• Excellent attention to detail and strong analytical and problem-solving abilities.
• Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up.
• Ability and willingness to quickly learn new technologies, including emerging AI tools.
• Ability to work independently while collaborating effectively with teams across the organization.
• Adaptable, receptive to feedback, and comfortable taking direction when needed.
• High level of discretion, sound judgment, professionalism, and follow-through.

Responsibilities

• Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects.
• Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors.
• Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination.
• Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation.
• Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable.
• Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up.
• Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement.
• Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams.

Skills

Executive support

Vendor management

Contract administration

MS Office

Communication skills

Scheduling

Organizational skills

Tech adaptability

Independent work

Discretion

Tools

Contract management software

Job description

Atrium is seeking on behalf of our client an Executive Assistant to Chief Information Officer based in Paramus, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Position

Executive Assistant to Chief Information Officer

Location

Paramus, NJ

Employment Type

Full-time

Compensation

$100-120k

Position Overview

The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization. This role manages complex scheduling, communications, and coordination across multiple departments and external partners. The position requires strong organizational skills, discretion, and the ability to anticipate needs and proactively manage priorities. Must be legally authorized to work in the United States.

Responsibilities

• Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects.
• Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors.
• Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination.
• Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation.
• Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable.
• Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up.
• Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement.
• Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams.

Required Experience/Skills

• Five or more years of administrative or executive support experience, preferably in a corporate, technology, or similarly complex environment.
• Experience supporting senior executives or other members of organizational leadership.
• Experience with contract administration, vendor management, procurement, or related business processes.
• Understanding of vendor compliance and due diligence practices.
• Advanced proficiency with Microsoft Office and workplace collaboration tools.
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners.
• Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously.
• Excellent attention to detail and strong analytical and problem-solving abilities.
• Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up.
• Ability and willingness to quickly learn new technologies, software applications, and business processes, including emerging AI tools.
• Ability to work independently while collaborating effectively with teams across the organization.
• Adaptable, receptive to feedback, and comfortable taking direction when needed.
• High level of discretion, sound judgment, professionalism, and follow-through.

Preferred Experience/Skills

• Prior experience supporting technology or IT leadership teams.
• Familiarity with vendor security and compliance documentation, such as security assessment reports, insurance certificates, and questionnaires.
• Experience coordinating technology projects or enterprise initiatives.
• Strong understanding of organizational workflows and cross-departmental collaboration.
• Experience managing confidential information and sensitive communications.

Education Requirements

• Coursework or certification in business administration, project management, or information technology is a plus.
• Ongoing professional development in administrative or technology-related fields encouraged.
• Strong commitment to continuous learning and process improvement.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

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