Executive Assistant - 159513

Atrium; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Atrium Care Package including healthcare plans

Discount programs

Paid time off

Job summary

A leading fashion and lifestyle company based in New York City is seeking an experienced Executive Assistant to provide support to two senior executives. Responsibilities include managing complex schedules, coordinating travel, preparing meeting materials, and ensuring efficient operations. The ideal candidate will have at least 3 years' experience in a similar role, exceptional organizational skills, and proficiency in Microsoft Office Suite. Competitive benefits are available upon eligibility.

Qualifications

• 3+ years of experience as an Executive Assistant, preferably in fashion or lifestyle.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage schedules for two executives.
• Coordinate domestic and international travel.
• Prepare materials for meetings and presentations.
• Serve as primary contact for communications.
• Assist with budget tracking and expense reports.
• Support planning of projects and events.
• Handle multiple tasks while meeting deadlines.

Skills

Organizational skills

Communication skills

Calendar management

Travel coordination

Proactive problem-solving

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Zoom

Teams

Slack

Job description

Executive Assistant to C‑Level Executive

This role supports two senior executives in a fast‑paced fashion and lifestyle company based in New York City. The Executive Assistant will ensure efficient daily operations through expert calendar management, travel coordination, and comprehensive administrative support, allowing the executives to focus on strategic priorities.

Responsibilities

• Manage complex schedules and meetings for two executives.
• Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare detailed materials for meetings and presentations, ensuring executives are well‑prepared.
• Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality.
• Manage expense reports and assist with budget tracking.
• Support the planning and execution of special projects and organizational events.
• Prioritize and handle multiple tasks, ensuring all deadlines are met efficiently.

Required Experience & Skills

• Minimum 3 years of experience as an Executive Assistant or similar role, preferably within the fashion, lifestyle, or creative industry.
• Exceptional organizational skills and strong attention to detail.
• Proven ability to handle multiple priorities in a fast‑paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools such as Zoom, Teams, and Slack.
• Strong written and verbal communication skills.
• Demonstrated expertise in travel coordination and complex scheduling.
• A proactive, self‑starter mindset with excellent problem‑solving skills.

Education Requirements

• Bachelor’s degree preferred but not required.
• Equivalent professional experience will be considered.

Benefits

• Atrium Care Package available upon eligibility, including healthcare plans, discount programs, and paid time off.

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As a woman‑owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 159513