Office Manager

Atrium; New Jersey; On-site; USD 68,000 - 83,000; Full time

Job summary

Atrium is seeking an Office Manager in Middlesex, NJ to support a C-level executive, improving day-to-day operations, policies, and systems. This full-time role involves coordinating policies, preparing documents, and ensuring compliance with funders including Medicaid.

The ideal candidate is tech-savvy, highly organized, and proficient in Microsoft Office and AI tools to streamline tasks and data analysis. Salary is $75,000 with standard benefits and growth opportunities.

Qualifications

• Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using AI tools to improve administrative efficiency and workflow.

Responsibilities

• Develop, implement, and update program policies, procedures, and manuals.
• Prepare, proofread, format reports, letters, presentations, and meeting materials.
• Use MS Office and AI tools to streamline administrative tasks and data analysis.
• Support Medicaid, DCA, and funder compliance in oversight and reporting.
• Assist with billing, invoicing, and documentation controls to ensure compliance.
• Collect, track, and maintain program data for reporting and performance monitoring.
• Maintain organized filing systems with confidentiality and retention policies.
• Serve as primary contact for staff, agencies, and community partners.
• Participate in audits, corrective actions, and quality improvement initiatives.
• Assist with procurement, vendor communications, purchasing, and inventory.

Skills

MS Office

AI tools

Communication

Writing

Time management

Driver's license

Education

Bachelor's degree

Job description

Atrium is seeking on behalf of our client an Office Manager based in Middlesex, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Office Manager

Location: Middlesex, NJ

Employment Type: Full-time

Compensation: 75,000

Position Overview

We are seeking an organized, tech-savvy Office Manager to support a C level executive, helping improve day-to-day operations, policies, and systems.

Key Responsibilities

• Support development, implementation, and updates of program policies, procedures, and operational manuals
• Prepare, proofread, and format professional documents (reports, letters, presentations, policies, meeting materials)
• Use Microsoft Office and AI tools to streamline administrative tasks, data analysis, and document preparation
• Assist with program oversight, quality assurance, and monitoring to ensure compliance with Medicaid, DCA, and other funder requirements
• Support billing and invoicing procedures and help monitor internal compliance with documentation and service delivery standards
• Collect, track, and maintain program data for reporting and performance monitoring
• Maintain organized electronic and paper filing systems, ensuring accuracy, confidentiality, and adherence to record retention policies
• Serve as a professional point of contact for staff, government agencies and community partners
• Participate in internal audits, corrective actions, and quality improvement initiatives
• Assist with procurement, vendor communication, purchasing, and inventory management
• Provide high-level administrative support to leadership, including report preparation, research, data analysis, and executive summaries
• Schedule meetings, prepare agendas, record minutes, and track follow-up items

Qualifications

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated experience using AI tools to improve administrative efficiency and workflow
• Bachelor’s degree in Public Administration, Business Administration, Healthcare Administration, Social Services, or related field preferred
• Experience with policy development, quality improvement, billing, or compliance strongly preferred
• Strong organizational, communication, and writing skills
• Ability to manage multiple priorities and meet deadlines
• Valid driver’s license with a clean driving record