Executive Assistant

Trinity Health; Langhorne (Bucks County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

Flexible schedules

Free onsite parking

Job summary

Trinity Health in Langhorne, PA is seeking an experienced Executive Assistant to provide administrative support to regional senior executives. The role includes calendar management, meeting coordination, travel planning, and handling invoices and expenses.

You will draft and proofread correspondence, reports, and materials, act as liaison with internal and external contacts, and manage calendars, meetings, and event logistics to support executive priorities.

Qualifications

• 5+ years of experience as an Executive Assistant, providing support to C-Level executives (preferred)
• Must be proficient in Microsoft Office Suite (required)

Responsibilities

• Maintains complex calendars for executives and coordinates meetings.
• Coordinates travel arrangements and meeting logistics.
• Prepares correspondence, reports, and materials for executives.
• Manages agendas, RSVPs, and conference/event logistics.

Skills

Executive support to C-level

Calendar management

Meeting coordination

Tools

Microsoft Office Suite

Job description

Shift :Mon-Fri, day shift
Location : Langhorne, PA orDarby, PA (whichever is closer/more convenient)

Position Purpose

This position provides administrative support for regional senior executives. Duties include meeting coordination, travel coordination, finance (invoices and expenses), and general administrative duties such as phone, filing, timekeeping, and mail. This position also performs administrative work on behalf of the executives, including composing/proofreading a wide variety of correspondence, reports, and materials, and performing duties specific to the executive’s functional area (Board preparation, policy work, event coordination). An incumbent in this position serves in a liaison capacity between the executive and internal and external contacts, and is expected to establish and maintain cooperative working relationships with those contacts.

As a Executive Assistant, you will:

Maintains complex calendars for executives. Schedules and coordinates meetings for the executives as assigned. Ensures appropriate meeting space is secured and needed AV equipment is set up and ready to use. Distributes meeting agendas and meeting documents in advance of meetings. Sends meeting requests to participants in a timely manner. Monitors RSVPs and keeps Executives apprised of any potential scheduling conflicts which may necessitate rescheduling. Manages all aspects of meetings, including food and beverages as needed.

Identifies tasks and timelines and manages revisions as appropriate to meet changing needs and requirements.

Gathers information and data for presentations and projects, consistent with established deadlines.

Assist executives with calendar management. Using sound and appropriate discretion, sets up, shifts or declines meetings on behalf of the executives. Informs the executives of any unresolved scheduling conflicts and/or any unexpected scheduling changes.

Minimum Qualifications:

5+ years of experience as an Executive Assistant, providing support to C-Level executives (preferred)

Must be proficient in Microsoft Office Suite (required)

Position Highlights and Benefits:

Comprehensive benefit packages, including medical, dental, vision, mental health, paid time off, 403B, educationassistanceand voluntary benefits (pet insurance, accident insurance, hospitalindemnityand others) available fromthefirstday of employment.

Work/Life balance with flexible schedules.

Free onsite parking.

Our mission and core values are what drive each member of Trinity Health to support each other, communicate openly and respectfully while embracing a culture that nurtures a healing, safe environment for all.

Referral Rewards Program

St. Mary Medical Center

St. Mary is a beautiful 53-acrestate-of-the-artfacilitycomprisedof more than 700 physicians,nearly 3,000colleagues, and 1,100 volunteers committed to providing quality care delivered with compassion and respect.St. Mary attracts top doctors, introducescutting-edgetechnologiesand implements advanced procedures to meet the healthcare needs of the people it serves, including thenearly630,000residentsof Bucks County.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health

St. Peter’s serves in the spirit of the gospel as a compassionate and transforming healing presence in our communities.

St. Peter's Health Partners is the Capital Region’s largest not-for-profit healthcare network, offering comprehensive and compassionate care at over 185 locations with 11,000 employees.

315 South Manning Blvd, Albany, NY 12208, US