Executive Assistant

Trinity Health; Boise (ID); On-site; USD 55,000 - 85,000; Full time

Job summary

Saint Alphonsus Health System, Boise, Idaho, seeks an Administrative Assistant to Chief Nurse Executive. Provides high-level administrative support, screens calls, coordinates leadership meetings, and manages calendars and travel in a fast-paced hospital setting.

Requirements include a high school diploma or equivalent (associate degree preferred) and seven years of secretarial experience with five at the executive level. Strong MS Office skills and exemplary communication are essential.

Qualifications

• Seven years of secretarial experience with five years at the executive level required.

Responsibilities

• Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses.
• Frequently functions as a liaison between the President and internal/external constituencies, representing the President's availability, responses to messages and answers to inquiries.
• Coordinates and attends Senior Management Team meetings and retreats. Prepares, assembles and distributes materials, packets, agendas for meetings and committees.
• Schedules meetings, conferences, events, appointments and travel arrangements; anticipates needs of Executives and prepares background information.
• Maintains assigned calendars and completes expense reports for multiple Executives.
• Liaises with Board and Committee members as requested by Executives; attends Quality Care and Professional Practices Committee meetings and takes minutes.
• Requires critical thinking, decisive judgment, and the ability to work with minimal supervision.
• Able to work in a stressful environment and take appropriate action.
• Proficient in Microsoft Office; strong verbal and written communication; professional telephone presence.

Skills

Interpersonal skills

Communication skills

Microsoft Office

Telephone etiquette

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Employment Type:

Full time

Shift:

Day Shift

Description:

ADMINISTRATIVE ASSISTANT TO CHIEF NURSE EXECUTIVE

BOISE, IDAHO

Saint Alphonsus Health System, Idaho's only hospital system recognized by Forbes as one of America's Best Large Employers for 2025, is seeking an Administrative Assistant to be the right arm to our Executive Leadership team.

SUMMARY:

Provides administrative support for the Chief Nurse Officer.

REQUIREMENTS:

• High school diploma or equivalent required. Associate's degree preferred.
• Seven years of secretarial experience with five years at the executive level required.

WHAT YOU WILL DO:

• Knows, understands, incorporates, and demonstrates the Organization's Mission, Vision, and Values in behaviors, practices, and decisions.
• Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses. Frequently functions as a liaison between the President and internal/external constituencies, representing the President's availability, responses to messages and answers to inquiries.
• Coordinates and attends Senior Management Team meetings and retreats. Prepares, assembles and distributes all materials, packets, agendas for Senior Management Team meetings. Board and its Committees as assigned.
• Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Anticipates needs of assigned Executives for various meetings, assembling needed background information and alerting Executives to needed preparation, issues to be faced and background of potential questions.
• Maintains assigned calendars
• Completes expense reports for multiple Executives.
• lodging and travel as needed. Serves as liaison to all Board and Committee members as requested by Executives.
• Organizes and attends Saint Alphonsus Regional Medical Center Quality Care and Professional Practices Committee, taking minutes and keeping accurate record of business conducted.
• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.
• Intermediate/advanced computer skills with an emphasis on Microsoft Office.
• Strong interpersonal and communication skills, both verbal & written required.
• Good telephone presence and the ability to deal with a broad range of people required.

Colleagues of Saint Alphonsus Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout SAHS and Trinity Health.

Visit www.saintalphonsus.org/careers to learn more about the benefits, culture and career development opportunities available to you at Saint Alphonsus Health System.

Saint Alphonsus and Trinity Health are committed to promoting diversity in its workforce and to providing an inclusive work environment where everyone is treated with fairness, dignity and respect. We are committed to recruit and retain a diverse staff reflective of the communities we serve. Saint Alphonsus and Trinity Health are equal opportunity employers and prohibit discrimination against any individual with regard to race, color, religion, gender, marital status, national origin, age, disability, sexual orientation, or any other characteristic protected by law.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.