Executive Assistant

Talentify; West Palm Beach (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

Generous paid time off

Career development

Health savings accounts

Flexible spending accounts

Employee Assistance program

Employee discount program

Pet insurance

Legal insurance

Accident & critical illness insurance

Long term care

Elder & childcare

Auto & home insurance

Job summary

St. Marys Medical Center Hospital is seeking an experienced Executive Assistant to support the CFO, COO, and administrative leadership. The role focuses on confidential, high-impact secretarial work and calendar coordination within a busy hospital environment.

You will manage calendars, prepare confidential correspondence, and assist in organizing meetings and hospital programs. A high school diploma and 1–2 years of EA experience are required, with professional communication skills essential to

Qualifications

• High school diploma or equivalent required.
• 1-2 years of experience as an Executive Assistant.

Responsibilities

• Provides professional secretarial duties for the CFO/Assoc. Admin/Asst. Admin.
• Maintains CFO/Assoc. Admin/Asst. Admin calendars and appointments.
• Coordinates and maintains meetings; handles professional communications with staff and external stakeholders.

Education

High school diploma or equivalent

1-2 years of experience as an Executive Assistant

Job description

Overview

St. Mary's Medical Center Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At St. Mary's Medical Center, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

Job Summary

Job Shift: Days

Job Type: Full Time

Assists the Chief Financial Officer, Chief Operating Officer, Associate Administrators (2), and Assistant Administrator with day-to-day operations by performing a variety of confidential secretarial and executive duties. Maintains excellent organizational and communication skills in dealing with physicians, patients, the public and members of the hospital staff where assertive but tactful demeanor is required. Maintains confidential files of correspondence and statistical reports and documents relative to the operation of the hospital. Prepares confidential correspondence for the CFO, COO, Assoc. Administrators, and Asst. Administrator with little or no direction. Coordinates, assists and attends, when necessary, a variety of hospital meetings, seminars and/or programs. Responsible for planning, organizing, and managing projects and handling Contract Management. Performs miscellaneous duties as assigned.

Responsibilities

• Provides professional secretarial duties for the CFO/Assoc. Admin/Asst. Admin.
• Maintains CFO/Assoc. Admin/Asst. Admin calendars and appointments as required
• Coordinates and Maintains meetings as assigned
• Handles public via in-person and through telephone contact in a professional manner. Provides courteous and friendly service to all customers by using appropriate interpersonal and communication skills.

Qualifications

Education:

• Required: High school diploma or equivalent

Experience:

• Required: 1-2 years of experience as an Executive Assistant

License:

• Not Applicable

Certifications:

• Not Applicable

Organization Description

St. Marys Medical Center (SMMC), part of the Palm Beach Health Network, is a 420-bed acute care hospital in West Palm Beach. The hospital has been serving Palm Beach County and the Treasure Coast for more than 80 years.SMMC is a Level 1 Trauma Center, a state-designated Pediatric Trauma Referral Center, certified Comprehensive Stoke Center, and has a level III NICU. Pediatric services are provided at the Palm Beach Childrens Hospital at St. Marys Medical Center, which is the only dedicated childrens hospital between Ft. Lauderdale and Orlando. Along with 24/7 dedicated pediatric emergency and trauma care, Palm Beach Childrens Hospitals medical staff consists of 196 pediatricians in 36 subspecialties. Join us!

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