Executive Assistant

AVA Consulting; Jacksonville (FL); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Diversity & Inclusion

Job summary

AVA Consulting in Jacksonville, FL seeks an Executive Assistant to support the Director of Aviation and Director of Aircraft Maintenance. Strong Microsoft Office skills are essential to provide top-level administrative support.

You will manage calendars, prepare reports and presentations, screen calls, coordinate projects and arrange travel including flights, hotels and rental cars. The role demands high organization, efficiency, and outstanding interpersonal abilities.

Qualifications

• Strong Microsoft Office skills are essential.
• Provide high-level administrative support to executives (CEO/COO).
• Experience supporting senior leaders and coordinating multiple tasks.

Responsibilities

• Prepare reports and presentations for leadership.
• Screen calls and coordinate projects across levels of the org.
• Manage the executive's calendar and meetings.
• Arrange travel including airline, hotel, and rental cars.
• Support in fast-paced environment with strong organizational skills.

Skills

Executive support

Calendar management

Interpersonal skills

Communication

Attention to detail

Tools

Microsoft Office

Job description

Job Description:

• In this role the Executive Assistant will assist the Director of Aviation and Director of Aircraft Maintenance group with administrative support. Strong Microsoft Office skills are important. Must be highly skilled in providing support to executives such as a CEO or COO .


• The primary responsibilities of an executive assistant will include such tasks as preparing reports and presentations, screening calls and coordinating projects. You will be responsible for tasks that may involve working with all levels of internal management and staff. The executive assistant will also be responsible for managing the executive's calendar and meetings. If travel is a part of the executive's job the executive assistant will be responsible for making arrangements including airline, hotel, and rental cars.


• The skills required to be successful as an executive assistant include being extremely efficient, organized and resourceful. An executive assistant must also be flexible and able to function well in a fast-paced environment. An executive assistant will need to have great interpersonal skills .


• We are an Equal Employment Opportunity employer committed to excellence, diversity and inclusion.