Executive Assistant

Workway, Inc.; Jacksonville (FL); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) plan

Job summary

Workway, Inc. is recruiting an Executive Assistant to support the Director of Aviation, Director of Aircraft Maintenance, and General Manager in a Fortune 500 environment. You will manage calendars, organize travel, and prepare executive-level reports while coordinating payroll and HR tasks.

The role requires strong Microsoft Office skills, superb communication, and the ability to thrive in a fast-paced setting. This on-site position offers healthcare benefits and 401(k).

Qualifications

• Proven experience supporting C-level or senior executives.
• High School diploma or equivalent.
• Strong proficiency in Microsoft Office applications.
• Excellent interpersonal, communication, and organizational skills.
• Thrives in a fast-paced environment.

Responsibilities

• Provide administrative support to the Director of Aviation, Director of Aircraft Maintenance, and General Manager.
• Manage executive calendars, schedules, meetings, and events.
• Arrange travel logistics including airlines, hotels, and rental cars.
• Screen calls and coordinate projects across management and staff.
• Create PowerPoint decks, prepare executive presentations, and develop reports.
• Process payroll and reconcile expense reports.
• Coordinate internal HR functions with Human Resources.
• Assist with supply procurement and vendor orders.
• Coordinate with airport authority for security badges and credentials.

Skills

Executive support to C-level

Calendar management

Communication across teams

Organization and detail orientation

Adaptability in fast-paced environment

Education

High School diploma or equivalent

Tools

Microsoft Office

Microsoft 365

Microsoft Teams

PowerPoint design

Job description

Job Description

Job Description

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have an Executive Assistant opportunity with the nation's leading provider of title insurance and transaction services, known for financial strength, stability, and a culture of innovation. Joining the client means being part of a Fortune 500 company that values growth, collaboration, and making an impact in the real estate and financial services industries.

The Executive Assistant is responsible for the specific duties listed below.

Your specific duties will include:

• Provide comprehensive administrative support to the Director of Aviation, Director of Aircraft Maintenance, and General Manager.
• Manage executive calendars, schedules, meetings, and company events.
• Arrange comprehensive travel logistics, including airlines, hotels, and rental cars.
• Screen incoming calls and coordinate special projects across all levels of internal management and staff.
• Build PowerPoint decks, prepare executive presentations, and develop detailed reports.
• Process payroll and submit/reconcile expense reports.
• Coordinate internal HR functions directly with the Human Resources department.
• Assist the team with supply procurement and vendor ordering.
• Coordinate directly with the airport authority for team security badges and credentials.

Required qualifications for the position include:

• Proven experience as an Executive Assistant, highly skilled in supporting C-level or senior executives (e.g., CEO, COO, GM, or Directors).
• High School diploma or equivalent.
• Strong proficiency in Microsoft Office applications.
• Demonstrated ability to collaborate and communicate effectively with all levels of internal management and staff.
• Exceptional interpersonal, communication, and organizational skills.
• Highly efficient, resourceful, flexible, and capable of thriving in a fast-paced environment.

Preferred qualifications for the position include:

• Hands-on proficiency with Microsoft 365, Microsoft Teams, and advanced PowerPoint design.
• Prior administrative experience supporting aviation, aircraft maintenance, or airport operations teams.
• Experience coordinating airport security badges/credentials.
• Experience processing payroll and handling procurement/expenses.

Pay Rate Range: $29.09 per hour

Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Employees have access to healthcare benefits including medical, dental and vision as well as a 401(k) plan.

Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. For our complete EEO & Pay Transparency statement, please visit http://www.workway.com/EEO .

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Company Description

Workway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity.

Company Description

Workway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity.