Executive Assistant

Reserved 220 Residential LLC; Little Rock (AR); On-site; USD 50,000 - 65,000; Full time

Job summary

A property management company in Little Rock is seeking an Executive Assistant to provide high-level administrative support to the CEO and COO. The ideal candidate should have strong organizational skills, experience in managing communications, and proficiency in office software. Responsibilities include handling office management tasks, scheduling appointments, coordinating travel arrangements, and maintaining documents. The position requires discretion, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• 3+ years of experience in an executive assistant or administrative support role.
• Experience in corporate environments or executive-level support is desirable.

Responsibilities

• Handle office-related administrative tasks, including answering phone calls and coordinating meetings.
• Schedule and manage appointments, meetings, and events for executives.
• Maintain and organize documents, records, and reports.
• Draft, edit, and respond to communications on behalf of executives.
• Plan and coordinate travel itineraries, including flights and accommodations.
• Conduct research, compile data, and prepare reports.
• Create presentations and assist in various executive projects.
• Serve as a point of contact for stakeholders.

Skills

Excellent communication skills (verbal and written)

Strong organizational abilities

Proficiency in office software (Microsoft Office Suite, Google Workspace)

Problem-solving skills

Time management

Strong interpersonal skills

Education

Associate's or Bachelor’s degree in Business Administration or related field

Job description

Position Overview

The Executive Assistant (EA) provides high-level administrative support to executives, ensuring smooth daily operations and efficient workflow. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. It will assist the CEO and COO of the company with the following tasks.

Key Responsibilities

• Office Management: Handle office‑related administrative tasks, including answering phone calls, screening visitors, and coordinating meetings.
• Calendar Management: Schedule and manage appointments, meetings, and events for executives.
• Document Organization: Maintain and organize documents, records, and reports.
• Communication: Draft, edit, and respond to emails, memos, and other communications on behalf of executives.
• Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation.
• Research & Reporting: Conduct research, compile data, and prepare reports to support decision‑making.
• Presentations & Project Assistance: Create professional presentations and assist in various executive projects as needed.
• Stakeholder & Customer Service Management: Serve as a point of contact for internal and external stakeholders, ensuring a professional and responsive experience.
• Other duties as assigned.

Preferred Qualifications & Skills

• Excellent communication skills (verbal and written).
• Strong organizational abilities and attention to detail.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, and project management tools).
• Ability to handle confidential information with discretion and professionalism.
• Problem‑solving skills with a proactive mindset.
• Time management and multitasking abilities in a fast‑paced environment.
• Strong interpersonal skills to work collaboratively across departments.
• Project management experience is a plus.

Education & Experience Requirements

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 3+ years of experience in an executive assistant or administrative support role.
• Experience in corporate environments, project management, or executive‑level support is highly desirable.