Executive Assistant

TRC Talent Solutions; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Professional development opportunities

Job summary

gobravvo seeks an experienced Executive Assistant in Charlotte, NC to partner with senior leadership, manage calendars, prepare documents, and coordinate complex schedules with discretion.

The role requires proactive problem solving, meticulous organization, and serious attention to detail to support the leadership team across diverse business processes.

Qualifications

• Bachelor’s degree required.
• Minimum of five years of executive-level administrative support experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and communication skills with attention to detail.
• High level of discretion and confidentiality in handling sensitive information.

Responsibilities

• Prepare, edit, and coordinate correspondence, proposals, contracts, listings, and presentations.
• Manage executive calendars, meetings, travel arrangements, and expense reporting.
• Maintain licensing, memberships, compliance records, and track deadlines.
• Conduct market research, demographic analysis, and compile client-ready reports.
• Coordinate meetings, events, and communication between brokers, clients, and internal teams.

Skills

Organizational skills

Multitasking

Communication skills

Discretion / confidentiality

Customer service orientation

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

The role of Executive Assistant is an integral part of ensuring seamless operations in a dynamic and fast-paced professional environment. As an Executive Assistant, you will serve as a strategic partner to senior executives, managing a wide range of administrative and business support activities. Your primary focus will be on optimizing the daily workflow, maintaining strict confidentiality, and communicating effectively with internal and external stakeholders. This position is designed for individuals who excel at organization, are proactive in their approach to problem-solving, and demonstrate exceptional attention to detail. The Executive Assistant plays a pivotal role in supporting the leadership team, helping them achieve business objectives through expert calendar management, documentation oversight, and comprehensive support throughout various business processes.

Working as an Executive Assistant provides an exciting opportunity to work closely with executive leadership, ensuring that priorities are efficiently managed and that the organization operates smoothly. The Executive Assistant will be responsible for coordinating multiple competing priorities, managing sensitive information, and supporting diverse business functions, all while demonstrating professionalism and strong interpersonal skills. If you are seeking a role that offers the chance to contribute meaningfully to a high-performing team, this opportunity as an Executive Assistant is an excellent match.

Executive Assistant - Summary

• Acts as a trusted partner to executives, providing high-level administrative support and facilitating effective communication and workflow.
• Coordinates daily operations, business meetings, travel, and special projects with precision and discretion.
• Maintains a proactive approach to anticipating needs, solving problems, and supporting the organization’s ongoing success.

Duties & Responsibilities

• Prepare, edit, and coordinate correspondence, proposals, contracts, listing agreements, presentations, and other related documents.
• Manage executive calendars, schedule and coordinate meetings, organize travel arrangements, and process expense reports and commission invoicing.
• Ensure maintenance of broker licensing, memberships, compliance records, and track critical documentation and renewal deadlines.
• Conduct thorough market research, demographic analysis, mapping, and site evaluations using industry-standard tools such as GIS, CoStar, and Google Earth.
• Create and compile market packages, aerial maps, retail competition analyses, and demographic reports for client presentations.
• Support brokers throughout the transaction process by obtaining due diligence materials, such as permits, surveys, environmental reports, and ownership records.
• Coordinate listing information, signage requests, and marketing initiatives with internal teams for seamless execution of projects.
• Maintain and update client, prospect, and property databases; assist with research projects and prospecting initiatives.
• Organize and manage broker meetings, market tours, client events, and departmental functions.
• Serve as a primary liaison between brokers, clients, vendors, government agencies, and internal departments, consistently upholding high standards of professionalism and confidentiality.
• Provide occasional reception coverage and contribute to special projects and additional support activities as needed.

Salary & Benefits

• Competitive salary structure with potential for performance-based bonuses.
• Comprehensive benefits package may include health insurance, retirement plans, paid time off, and professional development opportunities (details provided during the interview process).
• Additional perks may be available depending on company policy and employment status.

Qualifications & Requirements

• Bachelor’s degree required.
• Minimum of five years’ experience providing executive-level administrative support.
• Demonstrated ability to manage multiple priorities and deliver results in a fast-paced, detail-oriented environment.
• Excellent organizational, multitasking, and communication skills.
• Exceptional customer service orientation and attention to detail.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Ideal Candidate Snapshot

• Highly organized, proactive, and resourceful professional who thrives on supporting executive leadership.
• Respects the importance of confidentiality and demonstrates discretion in all interactions.
• Capable of anticipating needs and addressing challenges with innovative solutions.
• Strong interpersonal skills with the ability to build effective relationships across the organization and externally.
• Skilled at balancing multiple responsibilities with accuracy and efficiency.

Other Relevant Information

• The Executive Assistant is a vital member of the administrative team, providing essential support for smooth business operations.
• Working in this role allows for exposure to a wide range of business functions and offers opportunities for professional growth and development.
• Joining a reputable and dynamic organization, you will have the chance to make a significant impact through your contributions and support.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.