Executive Assistant

Scientific Search; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Scientific Search in Indianapolis seeks an experienced executive assistant to support a senior executive in a fast-moving, innovation-driven environment.

You will manage a complex calendar, coordinate domestic and international travel, prepare materials, and handle confidential information with discretion, while interfacing across HR, Finance, IT, Legal, and operations.

Qualifications

• Associate’s degree required; bachelor’s preferred.
• Exceptional discretion, judgment, accountability, and communication.
• Advanced Microsoft Office skills; Power BI knowledge is a plus.
• Strong problem-solving and data-tracking capabilities.
• Comfortable supporting a fast-paced executive on-site and after hours as needed.

Responsibilities

• Own a complex executive calendar, priorities, and follow-through.
• Coordinate domestic/international travel and detailed itineraries.
• Prepare meetings, presentations, reports, and executive materials.
• Manage expenses, invoices, confidential information, and key metrics.
• Coordinate events, visitors, onboarding, and cross-functional initiatives.
• Proactively streamline administrative systems and remove low-value work.

Skills

Executive support

Discretion

Communication

Data tracking

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Power BI

Job description

Location: Indianapolis, IN (On-site)

Join my client in a mission-critical role supporting a senior executive leading a dynamic, innovation-driven organization. You’ll be the trusted right hand who anticipates needs, removes obstacles, and helps leadership turn strategic priorities into action.

Why You Should Apply

• High-impact partnership with executive leadership
• Join an innovative, fast-moving R&D environment
• Broad visibility across HR, Finance, IT, Legal, and operations
• Opportunity to improve workflows and influence how work gets done

What You’ll Be Doing

• Own a complex executive calendar, priorities, and follow-through
• Coordinate domestic/international travel and detailed itineraries
• Prepare meetings, presentations, reports, and executive materials
• Manage expenses, invoices, confidential information, and key metrics
• Coordinate events, visitors, onboarding, and cross-functional initiatives
• Proactively streamline administrative systems and remove low-value work

About You

• Associate’s degree required; bachelor’s preferred
• Exceptional discretion, judgment, accountability, and communication
• Advanced Microsoft Office skills; Power BI knowledge is a plus
• Strong problem-solving and data-tracking capabilities
• Comfortable supporting a fast-paced executive on-site and after hours as needed