Executive Assistant

Jobtailor; Washington (District of Columbia); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor in Washington, DC, seeks an experienced executive assistant to provide high-level support to the COO and possibly another senior executive. The role acts as a professional ambassador, manages schedules, coordinates projects, drafts communications, and uses AI-enabled tools to streamline workflows while safeguarding confidential information.

Candidates should have 3+ years of admin support, strong MS Office skills, and flexibility for occasional evenings or weekends.

Qualifications

• Three or more years of executive or administrative support experience.
• Proficient in MS Office; willing to adopt AI tools.
• Strong organizational skills; ability to work independently and manage priorities.
• Flexibility to support occasional evening or weekend needs.
• Bachelor’s degree or higher preferred.
• Experience in professional services, legal, consulting, or corporate environments preferred.
• Experience with AI-enabled productivity tools preferred.

Responsibilities

• Provide executive-level administrative, organizational, and strategic support to the COO, and a possible second senior executive.
• Ambassador for executives; build relationships with leadership, attorneys, professionals, vendors, and stakeholders.
• Manage and optimize executive schedules, priorities, and commitments.
• Coordinate and execute projects; prepare materials, presentations, briefing documents, reports, and communications.
• Draft, edit, and proofread executive correspondence and presentations.
• Anticipate needs and resolve issues with good judgment and discretion.
• Track priorities, action items, and deliverables for timely execution.
• Partner with Operations leadership to support firm-wide initiatives.
• Leverage AI and emerging technologies to streamline workflows and improve efficiency.
• Handle highly confidential information and support special projects.

Skills

Initiative

Flexibility

Judgment

Discretion

Relationship Building

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft OneNote

Job description

• Provide executive-level administrative, organizational, and strategic support to the Chief Operating Officer, with the possibility of supporting one additional senior executive.
• Serve as a professional ambassador for supported executives and the firm while building relationships with firm leadership, attorneys, business professionals, vendors, and internal and external stakeholders.
• Manage and optimize executive schedules, priorities, and commitments.
• Coordinate and execute projects, including preparing materials, presentations, briefing documents, reports, and executive communications.
• Draft, edit, and proofread executive correspondence, presentations, and other communications.
• Anticipate needs, identify potential issues, and proactively resolve matters using sound judgment and discretion.
• Track priorities, action items, and key deliverables to ensure timely follow-through and execution.
• Partner with the Operations Chief of Staff to support the COO, Operations Leadership Team, and firm-wide initiatives.
• Leverage artificial intelligence and emerging technologies to streamline workflows, improve processes, enhance executive effectiveness, and support business objectives.
• Handle highly confidential and sensitive information.
• Support special projects and other assigned responsibilities.

Requirements

• Three or more years of administrative or executive support experience.
• Strong working knowledge of Microsoft Office products, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote, with willingness to use artificial intelligence and new technology effectively.
• Excellent organizational skills with demonstrated ability to work independently, take initiative, manage competing priorities, and recognize when urgency is required.
• Flexibility to support occasional evening or weekend business needs when required.
• Bachelor’s degree or higher preferred.
• Prior experience as an executive assistant for a high-level executive preferred.
• Experience in a professional services, legal, consulting, or corporate environment preferred.
• Experience using AI-enabled productivity tools or other emerging technologies preferred.
• Candidates can be based in the Chicago, downtown Indianapolis, Minneapolis, New York City, Philadelphia or Washington, D.C. office.
• Must complete Form I-9 work authorization verification through the federal E-Verify program.

Core Competencies

Demonstrates strong executive-level administrative support capabilities, including proficiency in Microsoft Office products and experience with AI-enabled productivity tools. Exhibits excellent organizational skills, the ability to manage competing priorities, and a proactive approach to problem-solving.

Highest-signal resume keywords

• Executive Support Experience
• Microsoft Office Proficiency
• AI-Enabled Productivity Tools
• Organizational Skills
• Confidential Information Management

Hard Skills

• Executive Support
• Project Coordination
• Drafting Correspondence
• Editing Presentations
• Scheduling Management
• Report Preparation
• Briefing Document Creation
• Action Item Tracking
• Workflow Optimization
• Emerging Technologies Utilization

Soft Skills

• Initiative
• Flexibility
• Judgment
• Discretion
• Relationship Building

Industry Keywords

• Professional Services
• Legal
• Consulting
• Corporate Environment
• Executive Assistant

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft OneNote