Executive Assistant

South Central Inc; United States; On-site; USD 63,000 - 77,000; Full time

Job summary

A family office in Indiana is seeking an Executive Assistant to provide high-level administrative support to executives. This full-time role requires at least 5 years of experience in supporting senior executives and advanced proficiency in Microsoft 365 and AI tools. Ideal candidates are organized, detail-oriented, and possess strong communication skills, ready to adopt new technologies to streamline workflows.

Qualifications

• Minimum 5 years’ experience supporting senior executives or business owners.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars for executives.
• Act as a primary contact for internal and external stakeholders.
• Assist with meeting preparation and project tracking.

Skills

Organizational skills

Attention to detail

Communication skills

Tech-savvy

Discretion

Tools

Microsoft 365

AI scheduling tools

Cloud-based collaboration tools

Job description

Do you want to wake up excited on Monday to work with great people? Are you a smart and nimble utility player who loves variety? Do you love taking initiative and keeping the trains on the tracks? Are you organized and diligent while being a friendly team member with a smile? If so, keep reading.

We are looking for a game‑changing Executive Assistant for the Engelbrecht Family and the Executives at our Evansville, Indiana‑based family office, South Central Inc. We are a tight‑knit team that likes to row in the same direction. We want you to help us make sure all the right things are done and in the right place for the family and the firm. The compensation is extremely competitive and flexible based on fit, skills, and experience. However, we understand that life is not all about money. Flexibility and culture matters. We are building something special and believe in a higher calling.

Position Overview

The Executive Assistant provides high‑level administrative support to the Executives of South Central, Inc. This role is responsible for managing complex calendars, ensuring operational efficiency across meetings and priorities, and proactively supporting executive workflows, ensuring the executive team stays focused on highest‑value tasks. The ideal candidate is detail‑oriented, highly organized, technologically fluent, and eager to leverage modern tools—including AI—to streamline communication, scheduling, and task execution. This role is full‑time exempt based in our office in Evansville, IN and reports to the COO.

Key Responsibilities

• Calendar & Schedule Management
  • Coordinate, prioritize, and manage complex calendars for executives
  • Anticipate scheduling needs and proactively adjust for changes or conflicts
• Communication & Coordination
  • Act as a primary point of contact for internal and external stakeholders
  • Maintain confidentiality with utmost discretion
• Operational Support
  • Assist with preparation for meetings, board materials, and presentations
  • Track action items, deadlines, and deliverables across multiple projects
  • Maintain organized digital filing systems and shared drives
  • Manage scheduling tools, Teams, and document collaboration systems.
  • Confidently navigate Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint).
  • Eager to learn and adopt new technology tools to improve efficiency (e.g., AI scheduling, summarization, and document drafting tools)
• AI & Process Optimization
  • Use AI‑based tools (e.g., ChatGPT, Microsoft Copilot, or similar) to assist with drafting communications, managing data, and improving workflow productivity
  • Identify opportunities to automate recurring administrative tasks
• Professionalism & Representation
  • Represent the executive office with polish, professionalism, and reliability.
  • Uphold the company’s values and brand voice in all interactions.

Qualifications

• Minimum 5 years’ experience supporting senior executives or business owners
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft 365 and cloud‑based collaboration tools
• Demonstrated ability to learn and embrace emerging technology, including AI
• Ability to manage competing priorities with discretion and sound judgment

Attributes for Success

• Proactive, anticipatory thinker who stays two steps ahead.
• Calm under pressure and adaptable in a fast‑moving environment.
• Tech‑forward and curious about new tools and methods.
• Strong sense of integrity, discretion, and confidentiality.
• Energetic and resourceful team player.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative
• Investment Management

Newburgh, IN $70,000.00‑$70,000.00 3 weeks ago