Executive Assistant

The Publish Press; Northern (KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

The Publish Press is seeking an organized and proactive Executive Assistant to support senior leadership with daily administrative and coordination tasks. The role requires managing calendars, meetings, travel, and confidential information with professionalism and initiative.

Ideal candidates have at least 2 years of EA/PA experience, strong English communication, and proficiency with Google Workspace or Microsoft Office, plus collaboration tools like Slack and Asana.

Qualifications

• At least 2 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication in English.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines.
• High level of attention to detail.
• Professional and discreet handling of confidential information.
• Proficiency with Google Workspace or Microsoft Office.
• Comfort with using collaboration and project-management tools such as Slack, Zoom, Notion, Asana.

Responsibilities

• Manage calendars, schedules, meetings, and appointments.
• Coordinate internal and external meetings, including agendas and follow-ups.
• Organize travel arrangements, itineraries, accommodations, and expenses.
• Prepare documents, presentations, reports, and meeting notes.
• Manage emails and help prioritize communications.
• Follow up on tasks and action items for executives.
• Coordinate with internal teams, clients, partners, and external stakeholders.
• Maintain organized digital files and important company documents.
• Handle confidential information professionally.
• Support executives with research, presentations, and special projects.
• Assist with day-to-day administrative and operational tasks.
• Identify issues early and proactively find solutions.

Skills

Calendar management

Written & verbal English

Organizational skills

Time management

Multitasking

Confidential handling

Executive support

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Notion

Asana

Job description

We are looking for a highly organized, proactive, and reliable Executive Assistant to support senior leadership with daily administrative, organizational, and coordination tasks. The ideal candidate can manage multiple priorities, communicate professionally, handle confidential information, and work independently with minimal supervision.

Key Responsibilities

• Manage calendars, schedules, meetings, and appointments.
• Coordinate internal and external meetings, including agendas and follow-ups.
• Organize travel arrangements, itineraries, accommodation, and expenses.
• Prepare documents, presentations, reports, and meeting notes.
• Manage emails and help prioritize communications.
• Follow up on tasks, deadlines, and action items on behalf of executives.
• Coordinate with internal teams, clients, partners, and external stakeholders.
• Maintain organized digital files and important company documents.
• Handle confidential and sensitive information professionally.
• Support executives with research, presentations, and special projects.
• Assist with day-to-day administrative and operational tasks.
• Identify potential issues early and proactively find solutions.

Requirements

• At least 2 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines.
• High level of attention to detail.
• Strong problem-solving and multitasking skills.
• Ability to work independently and take initiative.
• Professional and discreet when handling confidential information.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using communication and project-management tools such as Slack, Zoom, Notion, Asana, or similar platforms.
• Ability to work effectively with executives and cross-functional teams.