Executive Assistant

Career Group; Foster City (CA); Hybrid; USD 96,000 - 103,000; Part time

Benefits offered by this job

Hybrid work schedule

Fridays for team collaboration

Job summary

Career Group is seeking a polished Senior Executive Assistant to provide high‑level executive and personal support to a co‑founder in a fast‑paced, collaborative environment. This is a 3–6 month hybrid contract based in Foster City, CA, with onsite Mondays, Wednesdays, and Fridays and remote work on Tuesdays and Thursdays.

The role offers a competitive hourly rate of 70–75 USD. Key responsibilities include managing complex calendars, coordinating meetings, planning internal events, coordinating

Qualifications

• Previous experience supporting senior executives, founders, or C‑level leadership in a fast‑paced environment.
• Polished, professional presence with excellent judgment and emotional intelligence.
• Strong communication and relationship‑building skills; able to bring positive energy to a team.
• Highly organized with the ability to prioritize competing demands and adapt quickly to change.
• Resourceful and proactive with a hands‑on approach.
• Comfortable handling both executive and occasional personal support responsibilities.

Responsibilities

• Provide high‑level executive and personal support to a co‑founder with discretion and attention to detail.
• Manage complex calendars, coordinate meetings, and adapt to shifting priorities.
• Plan and execute internal events, meetings, and special projects with meticulous detail.
• Coordinate travel and administrative needs, anticipating challenges in advance.
• Represent leadership confidently with employees, clients, and external partners.
• Attend meetings to capture action items, track follow‑ups, and drive execution.

Skills

Executive support

Calendar management

Event planning

Travel coordination

Communication

Job description

Our client, an innovative global technology company, is seeking a polished, proactive Senior Executive Assistant to provide high-level executive and personal support to a co‑founder in a fast‑paced, collaborative environment. This 3–6 month hybrid contract is based in Foster City, with onsite work Monday, Wednesday, and Friday and remote work Tuesday and Thursday; Fridays are a key team‑building day that reflects the company's exceptional culture and collaborative spirit. The ideal candidate is resourceful, confident, highly organized, and brings a strong personality, positive energy, and a "figure-it-out" mindset to every challenge. $70-75/hour

** This is a 3–6 month hybrid contract based in Foster City, CA. The team works onsite Monday, Wednesday, and Friday, with remote work on Tuesday and Thursday. Fridays are dedicated to team collaboration, connection, and culture, making onsite attendance especially important. **

Key Responsibilities

• Provide high-level executive and personal support to a co‑founder, managing day‑to‑day priorities with professionalism, discretion, and exceptional attention to detail.
• Own complex calendar management, meeting coordination, and shifting priorities in a fast‑moving environment.
• Plan and execute internal events, meetings, and special projects, ensuring every detail is thoughtfully managed.
• Coordinate logistics, travel, and other administrative needs while anticipating challenges before they arise.
• Serve as a trusted representative of leadership, interacting confidently with executives, employees, clients, and external partners.
• Attend meetings as needed to capture action items, track follow‑ups, and help drive execution.
• Proactively identify opportunities to improve processes and solve problems with a "figure-it-out" mindset.
• Help preserve the company's collaborative, boutique culture while supporting a rapidly growing organization.

Qualifications

• Previous experience supporting senior executives, founders, or C‑level leadership in a fast‑paced environment.
• A polished, professional presence with excellent judgment and emotional intelligence.
• Strong communication and relationship‑building skills—you genuinely enjoy working with people and bringing positive energy to a team.
• Highly organized with the ability to prioritize competing demands and adapt quickly to change.
• Resourceful, proactive, and solutions‑oriented with a hands‑on approach.
• Comfortable handling both executive and occasional personal support responsibilities

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