Executive Assistant

Petroflex North America, Ltd.; Gainesville, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Petroflex North America, Ltd. is seeking an organized and proactive Executive Assistant to support our leadership team. The role requires exceptional Excel skills, strong discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendar management, travel arrangements, prepare presentations, and coordinate communications with internal and external stakeholders while maintaining confidentiality and professionalism.

Qualifications

• Bachelor’s degree preferred but not required.
• 3–5 years of experience in an executive administrative or similar role.
• Experience with Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Create, maintain, and analyze complex Excel spreadsheets and reports to support business operations and decision-making.
• Prepare presentations, correspondence, and other documents with a high degree of accuracy and professionalism.
• Manage multiple projects and tasks simultaneously, ensuring deadlines are met with precision.
• Serve as a liaison between executives and internal/external stakeholders.

Skills

Organizational skills

Time management

Attention to detail

Communication

Education

Bachelor's degree (preferred)

Tools

Microsoft Excel

Job description

We are seeking a highly organized and proactiveExecutive Assistantto support our executive leadership team. The ideal candidate is a detail-oriented professional with exceptionalMicrosoft Excel skills, a passion for organization, and the ability to manage multiple priorities in afast-paced, dynamic environment. This role requires a high level of discretion, initiative, and the ability to anticipate needs and solve problems independently.

Key Responsibilities:

• Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Create, maintain, and analyze complex Excel spreadsheets and reports to support business operations and decision-making.
• Prepare presentations, correspondence, and other documents with a high degree of accuracy and professionalism.
• Manage multiple projects and tasks simultaneously, ensuring deadlines are met with precision.
• Serve as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with integrity.
• Support event planning, team communications, and special projects as needed.
• Front Office Management:greeting guest, answering and properly directing phone lines, ordering office supplies, etc.

Qualifications

• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, charts, data analysis) isrequired.
• Bachelor’s degree preferred but not required.
• Minimum of 3–5 years of experience in an executive administrative or similar role.
• Exceptional organizational skills and keen attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively in a high-pressure environment.
• Comfortable working independently and collaboratively.
• Experience with Microsoft Office Suite, calendar management tools, and virtual meeting platforms.

Preferred Attributes:

• Enjoys solving problems and thrives in achallenging, fast-pacedwork environment.
• Demonstrates a proactive mindset and a “can-do” attitude.
• Flexible and adaptable to changing priorities and demands.