Executive Assistant

Beacon Hill; Raleigh (NC); On-site; USD 77,000 - 94,000; Full time

Job summary

Beacon Hill in Raleigh is seeking an Executive Assistant to deliver high-level administrative support to senior leadership. You will partner with executives to manage priorities, coordinate critical business activities, and ensure smooth day-to-day operations.

The ideal candidate is resourceful, detail-oriented, discreet with confidential information, and capable of handling scheduling, travel, and cross-functional coordination in a fast-paced environment.

Qualifications

• Previous experience providing executive-level administrative support.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while exercising sound judgment and initiative.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Arrange domestic and international travel, including transportation, lodging, itineraries, and expense reporting.
• Prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Serve as a primary point of contact for internal and external stakeholders on behalf of executives.
• Coordinate and support executive meetings, including agenda preparation, note-taking, and follow-up on action items.
• Screen and prioritize communications, ensuring timely responses and appropriate escalation when necessary.
• Handle confidential and sensitive information with a high degree of professionalism and discretion.
• Assist with special projects, research, and strategic initiatives as assigned.
• Maintain organized filing systems, records, and documentation.
• Support planning and logistics for company events, leadership meetings, and off-site functions.
• Collaborate with cross-functional teams to ensure effective communication and project coordination.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft Office

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Salary: USD0 - USD85000 per year

Position Overview
We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. This role serves as a trusted partner to executives, helping manage priorities, coordinate critical business activities, and ensure the efficient operation of day-to-day functions. The ideal candidate is resourceful, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Arrange domestic and international travel, including transportation, lodging, itineraries, and expense reporting.
• Prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Serve as a primary point of contact for internal and external stakeholders on behalf of executives.
• Coordinate and support executive meetings, including agenda preparation, note-taking, and follow-up on action items.
• Screen and prioritize communications, ensuring timely responses and appropriate escalation when necessary.
• Handle confidential and sensitive information with a high degree of professionalism and discretion.
• Assist with special projects, research, and strategic initiatives as assigned.
• Maintain organized filing systems, records, and documentation.
• Support planning and logistics for company events, leadership meetings, and off-site functions.
• Collaborate with cross-functional teams to ensure effective communication and project coordination.

Qualifications

• Previous experience providing executive-level administrative support.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while exercising sound judgment and initiative.
• Strong attention to detail and commitment to accuracy.
• Professional demeanor and ability to build relationships with individuals across all levels of an organization.
• Experience managing confidential information with discretion.
• Bachelor's degree preferred but not required.

Ideal Candidate

• Highly organized and proactive with excellent time management skills.
• Anticipates needs and addresses challenges before they arise.
• Adaptable and comfortable working in a fast-paced environment with changing priorities.
• Demonstrates professionalism, accountability, and a strong customer service mindset.
• Enjoys supporting executive leadership and contributing to organizational success.
• Possesses a collaborative approach and strong problem-solving abilities.
• Fast-paced, professional office environment with frequent interaction with executive leadership and cross-functional teams.
• Combination of independent work and collaborative team support.
• May involve occasional after-hours support for executive scheduling or urgent business needs.