Executive Assistant

Pinnacle Recruitment; Bethel (Berks County); On-site; USD 65,000 - 75,000; Full time

Job summary

A recruitment company is seeking a highly organized Executive Assistant to support the COO. The role includes managing the COO's calendar, coordinating travel, and assisting with administrative and personal tasks. The ideal candidate has over 5 years of experience and excellent communication skills. This position is full-time and located in Bethel, Berks County, United States.

Qualifications

• 5+ years of experience supporting C-Suite leadership.
• Excellent written and verbal communication skills.
• Experience handling both corporate and personal assistant duties is a strong plus.

Responsibilities

• Manage the COO’s calendar, schedule meetings, and coordinate travel arrangements.
• Assist with personal scheduling and family-related logistics as needed.
• Support expense reporting, budgeting, and invoice management.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office Suite

Discretion and integrity

Tools

Microsoft Office Suite

Zoom

Teams

Job description

Overview

Our client is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide comprehensive support to the Chief Operating Officer (COO). This individual will serve as a trusted partner, managing both professional and personal responsibilities to ensure the COO’s time is optimized and daily operations run smoothly. The ideal candidate will be detail-oriented, adaptable, and capable of anticipating needs in a dynamic and fast-paced environment.

Base pay range

$65,000.00/yr - $75,000.00/yr

Responsibilities

• Executive Support: Manage the COO’s calendar, schedule meetings, and coordinate travel arrangements; prepare agendas, presentations, and meeting materials; take and distribute notes as needed; track and follow up on action items; assist with communications—draft emails, correspondence, and reports on behalf of the COO; handle confidential information with discretion and professionalism.
• Personal Assistant Duties: Assist with personal scheduling and family-related logistics as needed; coordinate personal travel, reservations, and errands; manage household vendors, service providers, and special projects on behalf of the COO.
• Operational & Administrative Support: Liaise with internal leadership teams to streamline operations and communication; support expense reporting, budgeting, and invoice management; research and prepare information for projects, presentations, and decision-making; act as gatekeeper and representative of the COO in interactions with employees, clients, and external partners.

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting C-Suite leadership
• Strong organizational and time management skills with the ability to multitask and prioritize
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (Teams, Zoom, etc.)
• Excellent written and verbal communication skills
• High level of discretion, integrity, and professionalism
• Flexible, resourceful, and solution-oriented
• Experience handling both corporate and personal assistant duties is a strong plus

Seniority level

• Associate

Employment type

• Full-time