Executive Assistant

Insight Global; Exton (PA); On-site; USD 60,000 - 78,000; Full time

Job summary

Insight Global is seeking an Executive Assistant to be onsite in Exton, PA, supporting the VP and leadership team. The role will manage calendars, plan meetings, coordinate travel, handle expense reports, and assist with related administrative duties to ensure smooth operations.

The ideal candidate has 3–5 years of EA/administrative experience, with experience supporting executives in a fast-paced environment, and a professional, solutions-oriented approach.

Qualifications

• 3–5 years in executive assistant/administrative roles.
• Experience supporting executives or C-suite.
• Experience in fast-paced/complex environments.

Responsibilities

• Maintain VP's daily calendars and end-to-end scheduling.
• Plan and organize meetings, events, and offsites with logistics.
• Coordinate domestic and international travel itineraries and documents.
• Process expense reports and reconcile budgets.
• Organize departmental files and ensure compliant documentation.
• Prepare correspondence, reports, manuals, and presentations for leaders.
• Serve as point of contact with internal and external stakeholders.
• Support evolving leadership and department needs.

Skills

Executive support

Calendar management

C-Suite exposure

Job description

Insight Global is seeking an Executive Assistant to sit onsite in Exton, PA that will join one of our software engineering clients. The Executive Assistant will be supporting a VP and will be responsible for maintaining calendars, planning and organizing business meetings, coordinating travel, managing expense reports, and assisting with all other related administrative duties.

Responsibilities –

• Maintaining daily calendars and owning the end-to-end scheduling process for the VP/General Manager and leadership team, ensuring efficient time management and prioritization of meetings.
• Planning and organizing business meetings, department events, and offsites, including overseeing logistics and on-site support to ensure seamless execution.
• Coordinating complex domestic and international travel arrangements, including itineraries, accommodations, and travel documents.
• Managing and administering expense reporting—processing invoices and reconciling departmental budgets with accuracy and timeliness.
• Organizing and maintaining departmental files, supplies, and documentation for easy access and compliance.
• Assisting with the preparation of correspondence, reports, manuals, and presentations for business leaders, ensuring high-quality deliverables.
• Serving as a point of contact for internal and external stakeholders, demonstrating professionalism and a solutions-oriented approach.
• Performing other duties as assigned to support the evolving needs of the leadership team and department.

Required Skills & Experience:

• 3-5 years of Executive Assistant, Administrator, Receptionist, Secretary, or related experience
• Experience working with executive / C-Suite
• Experience in a complex and fast paced environment